National University Student Organization Constitution Builder

National University Student Organization Constitution Builder

Student organizations are invited to use this fillable form to quickly and easily create and register their constitution. This constitution may be amended at any time following your organizations' policies and processes. Please contact clubs@nu.edu with any questions, or if your proposed constitution follows another format.

ARTICLE 1: OFFICIAL NAME
What is the official name of your student organization? *

ARTICLE II: MISSION
What is the mission of your student organization? *

ARTICLE III: OFFICIAL POSITIONS
What is your officer structure? *

Traditional officer structure: President, Vice President, Secretary, Treasurer Some other officer structure Required structure only: President/Chair, Treasurer/Finance Chair, ICC rep.
If you are using an officer structure other than the traditional one, please list your officer positions below (Write "N/A" if this does not apply): *
What are each officer's duties? *

Traditional officer duties as defined below Other duties than those defined below
Section A: The elected, official position of officers shall be:

A.1 President – The President shall have active management over club meetings, providing an agenda and post the agenda in compliance with the Brown Act. The club President will preside over voting and membership.

A.2. Vice-President – The Vice President shall act under the direction of the President and in the absence of the President shall perform the duties and exercise the powers of the President. The Vice-President shall perform such other duties and have such other powers as the President may from time-to-time prescribe. The Vice-President shall act as presiding officer of board meetings.

A.3. Secretary – The Secretary shall record the minutes of all meetings, keep a file of the club’s records, maintain a current roster of membership, and issue notices of meetings and conduct the general correspondence of the club.

A.4. Treasurer – The Treasurer shall receive all funds and process request for payment, deposit slips, officer signature forms, as well as keep an itemized account of all receipts and expenditures and make reports as directed.

A. 5. ICC Representative--The InterClub Council Representative shall attend the ICC meetings monthly to report on club events, status, and to collaborate with other clubs.
If your officer duties are different than the traditional ones listed above, please define the duties of each officer below (Write "N/A" if this does not apply). Clubs must have three officers (President/Chair, Treasurer/Finance Chair, ICC Rep), and must demonstrate that all vital club functions with regard to leadership, communication, record keeping, and financial accounting are covered: *
It is recommended that the board be as diverse as possible with respect to representation.
How long is term of office? If "Other, please give term length. *

1 year Until graduation

Article IV: MEMBERSHIP & DUES
Section A: Eligibility - Membership shall fall into the following three categories:

A.1 - A minimum of ten (10) currently enrolled National University students/alumni is required to establish a registered student organization.

A.1.2 Membership in a registered student organization is open to current, active students at National University and alumni. Alumni may have voting rights. Alumni may hold officer positions, provided those positions directly relate to their alumni status (i.e., Director of Alumni Membership).

A.1.3 Officers of a registered student organization--who are not in an alumni role-- must be currently enrolled in, and successfully complete, at least one course during the year in which they are officers.

A.1.4 All officers must be in good academic and conduct standing. The minimum GPA to participate in a student organization is 2.0. For a student to hold an office in a student club, the minimum GPA requirement is 2.7. A student on academic or disciplinary probation may not hold office but may continue as a member.

A. 1.5 Membership and all privileges, including voting and officer positions, must be extended to all students without regards to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, generic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

A.2 Alumni - Any former student who has graduated from National University may join a registered student organization.

A.3 Honorary - Any member who does not fall into the above two categories, to include but not limited to, faculty/staff, members enrolled with National University organizations, societies, general public, etc., provided they are approved by a majority vote for admission.

Section B: Commitment to Non-Discrimination - The student organization is committed to the elimination of discrimination based on gender, race, class, economic status, ethnic background, sexual orientation, age, physical ability, and cultural and religious backgrounds.

Section C: Application - All perspective members must fill out an application and are subject to review. All information is private and will not be distributed to outside resources. Information remains open to committee(s) and the Officers of the organization.
Will members pay dues? If so, please fill in annual membership dues below: *

Members do not pay dues.

ARTICLE V: MEETINGS
Our student organization meets (If not monthly, please specify meeting schedule in "Other"): *

Monthly
Section A: Meetings- Meetings shall include elected members to discuss the planning and direction of the organization. The meeting times will be announced prior to the start of each term by the President. Each meeting shall have an agenda sent to members before the meeting or at the very beginning of the meeting.

Section B: Special Meetings – Special meetings of the Club Members Organization, for any purpose or purposes, unless otherwise prescribed by statute or by the Constitution, may be called by elected officers, subject to advisor approval. These meetings may be teleconferenced or done online.

Section C: Quorum – A quorum shall consist of two-thirds of the membership.

Section D: Parliamentary Authority – Robert’s Rules of Orders shall govern this club in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

Section E: Place of Meetings – Meetings shall be held via zoom or another video conferencing software.

Section F: Voting – Each student member on record with an active status membership is entitled to (1) vote in the election process.

ARTICLE VI: ELECTIONS
Section A: Elected Officers – The elected Officers shall be named and designated in the minutes of the first meeting.

Section B: Eligibility – To be eligible for office, candidate must be enrolled in a minimum of 4.5 units per quarter with National University and be an active member who participated in at least two (2) meetings. Candidates must be able to perform all duties required of them as stated in the Constitution.

Section C: Nominations – Nomination for office shall occur at the discretion of the student organization. Every effort must be made to ensure that there is an annual change in leadership.

Section D: Term – The term of office shall not exceed twelve (12) months.

Section E: Vacancies – Vacancies will be appointed majority vote.

Section F: Removal – Officers can be removed from office by completion of their term or by unanimous decision by standing Officers. If an Officer’s GPA falls below an overall GPA of 2.7, they will resign from their position.

ARTICLE VII: AMENDMENTS
Section A: Selection – These bylaws may be amended by a two-thirds (2/3) majority vote of the chapter membership.

Section B: Notice – All members shall receive advance notice of the proposed amendment at least five (5) days before the meeting.

ARTICLE VIII: DISSOLUTION
Section A: Organizations that fail to re-register for more than two consecutive years will be dissolved by the National University Student Organization Board of Directors (NUSOBOD) and have their funds evenly dispersed into existing club accounts. In the event the funds cannot be evenly dispersed, the club with the most amount of funds in their account will be given the additional funds (not to exceed .99 cents).

ADDENDUM 1: SOCIAL MEDIA POLICY
Registered student organizations much agree to abide by all of the following social media policies. Please review and agree to all of the statements below: *

All websites and social media accounts will be listed in the "Annual CSEA Review" section of your organization's Blackboard container. Before posting any content to a student organization social media account, members or officers will review and abide by the section on Social Media in the CSEA Student Organization Handbook and the Social Media Best Practices handout located in Blackboard. This section includes, among other topics, guidelines on the sharing of personal information, images of minors, and derogatory content. We understand that student groups that post inappropriate or unlawful content may be disciplined for violations under the code of conduct. Sanctions may include disbanding the student organization; individual responsible members may also be subject to sanctions, including civil or criminal liability. We understand that all policies, behavioral expectations, and core values contained in the most recent version of the Student Code of Conduct (as found in the National University Course Catalog) apply to co-curricular activities. We understand that student organizations are expected not only to abide by all university rules and regulations, but to use social media best practices to promote a positive, constructive, and informative online presence. Having a National University-affiliated social media presence is a privilege that we understand may be revoked if we fail to address concerns shared with us regarding our use of social media. We understand that we may not speak or imply to speak on behalf of National University.
To review all policies and procedures governing student conduct, please see the most recent version of the National University Course Catalog.

For more guidance on social media best practices, please see the CSEA Student Handbook.

COMPLETE & SIGN
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