Post-Trip Inspection Form

Post-Trip Inspection Form

Return Form
Name
Invoice No.
Vehicle Type
This form is to be completed upon the return of a vehicle after a rental booking. It is required to be completed for insurance purposes and security deposits. Any incomplete forms or forms that do not have the signature of both parties may result in denial of any security deposits or insurance claims.
Step 1: Damage Walkthrough
Record any damage, in this section, that occurred during the vehicle rental that was not noted on the Pre-Trip Inspection Form, or noticed before the rental. Photograph any new damage. Complete a comprehensive review of the condition of the entire exterior (and interior if vehicle type applies), including the undercarriage and the roof. It is important to look for any damages and document them at this time so that the renter can sign off on them. This will prevent the possibility of a claim or security dispute. If you find any damage after completing this document with the renter, you have 24 hours to report damage to DayTrail.
Please reference the graphic below for guidance on the required photos.
Front left of the vehicle

Upload 2 or more photos and add description of the damage.
Cancelof
Description of damage of front left
Front right of the vehicle

Upload 2 or more photos and add description of the damage.
Cancelof
Description of damage of front right
Back left of the vehicle

Upload 2 or more photos and add description of the damage.
Cancelof
Description of damage of back left
Back right of the vehicle

Upload 2 or more photos and add description of the damage.
Cancelof
Description of damage of back right
Interior of the vehicle

Upload 2 or more photos and add description of the damage.
Cancelof
Description of damage of interior
Instruments

Upload 2 or more photos and add description of the damage.
Cancelof
Description of damage of instruments
Step 2: Conditions of Variable Add-On Fees
This step reminds the renter of any additional fees that they may have incurred during the ride if they did not meet the responsibilities outlined in the booking details and agreement. Please record these in the presence of the renter.
Odometer:

StartEndFee
Mileage Overage Fee:
- End Mileage - Start Mileage = Extra Mileage
- Extra Mileage x Mileage Fee = Mileage Overage Fee
Hour Meter:

Agreed Return TimeActual Return TimeHours Late

Late Fees

0-2 hours late	25% of rental
2-4 hours late	50% of rental
4+ hours	100% rental

Fuel Level:

StartEndFee
Refueling Fee:
(# gallons) x $ per gallon → (____ gallons) x $____ = $____
Water Tank
Dumping Fee
Cleaning
Cleaning Fee
Sign Off
Owner's Name

First NameLast Name
Owner's Email
Owner's Signature
Date

MonthDayYear
Renter's Name

First NameLast Name
Renter's Email
Renter's Signature
Date

MonthDayYear
Date
To review our Terms of Service Rental Agreement, please click here, Terms of Service.

Reminder: The owner has up to 24 hours to request any claims against the security deposit or request additional charges be made to the renter. If there is a dispute, be sure to have all receipts, invoices, and photos available.

A renter has 24 hours to act on the owner’s request. If a renter would like to dispute the claim they have 24 hours to do so. Settled claims that exceed the security deposit may be charged to the primary renter’s credit card on file with DayTrail.

Note that all security deposit claims and additional charges are subject to a 2.95% credit card processing fee that the vehicle owner may pass to the vehicle renter.
Should be Empty: