2025 Troop Fall Product Coordinator Agreement

This document must be completed and signed in order to hold the position of Troop Fall Product Coordinator and/or have access to M2OS.

Your Service Unit is a REQUIRED field on this form.  Be sure you have this information on hand.

Responsibilities

• Complete TFPC training.
• Work with troop leadership to schedule family training and ensure that every Girl Scout/Caregiver receives instruction on all aspects of the Fall Product Program and safety standards.
• Be readily accessible to Girl Scouts/caregivers, responding to inquiries within 24 hours.
• Strictly adhere to program dates and deadlines.
• Collect Caregiver Permission and Financial Responsibility forms from participating Girl Scouts/Caregivers and keep troop copy in a safe place.
• Provide a copy of the Caregiver Permission and Financial Responsibility form to the SUFPC.
• Write receipts for all products and monies received/distributed.
• Update Girl orders, payments, inventory transfers, and deposits into the appropriate online tracking system.
• Visit Council cupboards as needed for additional product to fulfill girl orders and/or booth sales.
• Facilitate product transfers between troops, if necessary, to ensure the troop is not left with extra product.
• Collect payments weekly from caregivers.
• Deposit money into the troop/Council account weekly.
• Complete product and reward distribution, reporting discrepancies/damages to the SUFPC within 24 hours.
• Prepare final troop paperwork to be delivered to the SUFPC.
• Notify the SUFPC, if necessary, with collection issues, ensurin
•  g they have all pertinent paperwork and have made sufficient attempts to collect.
• Help ensure that the Fall Product Program is a positive experience for all.

I agree:

• I have read the Troop Product Program Coordinator job description, meet qualifications and accept the responsibilities listed.
• In the event I am unable to fulfill my duties as Troop Fall Product Coordinator for my troop, I will immediately notify the troop leader and Service Unit Fall Product Coordinator, as well as turn over all materials, paperwork and money.
• I will adhere to all deadlines listed in the Family and Troop Guides.
• I will not distribute program materials or product to any caregiver who has not submitted a Caregiver Permission & Financial Responsibility Form for their Girl Scout.
• I understand that I am purchasing all product that I sign for, and as such will pay GSCCC for all product unless I turn in signed receipts showing transfer of products to another adult.
• I will write receipts for all product distributed and money collected and that I will be legally responsible for such money until I deposit it into the council and/or troop account.
• I will safeguard money received and to not use it for my own benefit.
• I understand that NO PRODUCT MAY BE RETURNED TO COUNCIL, THE SERVICE UNIT, and OR THE DELIVERY AGENT. I may transfer product to another troop with a signed receipt.
• I will prepare and submit all required troop final paperwork.
• It is my responsibility to turn in caregivers that have not paid in full; otherwise, I will be responsible for the missing money.
• I understand that should I write a check, my account will be debited electronically for the face amount and all fees if returned unpaid.
• I understand I will receive only one letter from Council for any unresolved account.  If my account is not settled after 10 business days, it will be turned over to collections or law enforcement. All fees charged in conjunction with this process will be my responsibility including, but not limited to, attorney fees, court cost and collection fees.