• Meeting Request Form

    Submit a request to reserve a room at the Robert Hett Chapman III Center for Philanthropy. Requests should be submitted at least two weeks in advance and are dependent upon availability and eligibility. Please review the meeting policies and procedures prior to submitting a request. 

    Questions? Contact Kat Hanold, Director of First Impressions & Logistics at khanold@spcf.org.

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  • Milliken Foundation - Milliken and Company Innovation Lab

    Capacity: 49
    Seating Capacity: 33

    Default Setup: See image above

    Amenities: 

    • Podium
    • Projector/Screen (personal laptop/device required if sharing content)
    • Zoom Room Software: Built-in microphones and camera, compatible for remote attendees
    • HDMI and Wireless Screen Sharing Options
    • (1) Handheld Microphone
    • (1) Headset Microphone
    • Blu-ray Player
  • County of Spartanburg Flexible Convening Space

    Capacity: 101

    Seating Capacity: Setup:
    24 Octagon (See image above) *
    24 Square (8 tables/chairs)
    21 U-Shape (7 tables/chairs)
    54 Theater (chairs only)
    24 Classroom (8 tables/chairs)
    48 3 rows of tables each set boardroom style
    42 Banquet

    *Default Setup

    Amenities: 

    • Podium
    • Projector/Screen (personal laptop/device required if sharing content)
    • Zoom Room Software: Built-in microphones and camera, compatible for remote attendees
    • HDMI and Wireless Screen Sharing Options
    • (1) Handheld Microphone
    • (1) Headset Microphone
    • Blu-ray Player
  • Balmer Foundation Conference Room 203

    Capacity: 15
    Seating Capacity: 11

    Default Setup: See image above

    Amenities: 

    • Two TV monitors (person laptop/device required if sharing content)
    • Zoom Room Software: Built-in microphones and camera, compatible for remote attendees
    • HDMI and Wireless Screen Sharing Options
    • Conference Phone
    • Dry Erase Board

  • Partner in Residence
  • John T. Wardlaw Partner-in-Residence

    Capacity: 49

    Seating Capacity: Setup:
    49 Banquet (See image above)*
    49 Theater (chairs only)
    20 U-Shape (5'x18" tables, banquet chairs)
    10 U-Shape (5'x18" tables, executive chairs)

    *Default Setup: See image above

    Amenities: 

    • Two portable TV monitors (personal laptop/device recommended if sharing content)
    • Podium
    • Microphone & PA Sound System (Large Group Presentations)
    • Microphone, Camera, and Speaker for Video Conferencing (18' range)
    • Portable Dry Erase Board
    • Kitchenette
    • 10x 5' Round Tables Available
    • 10x 5'x18" Rectangle Tables Available
    • Table Linens (Black)
  • Gallery of Philanthropy

    Capacity: 278

    Default Setup*: Standing room with digital kiosks.
    *Setup for this space can vary based on need. The Director of First Impressions & Logistics will be in contact with you to discuss specifics. 

    Amenities:

    • Podium
    • Projector/Screen (personal laptop/device required if sharing content)
    • Zoom Room Software: Built-in camera, compatible for remote attendees
    • HDMI and Wireless Screen Sharing Options
    • (1) Handheld Microphone
    • (1) Headset Microphone
    • Blu-ray Player
    • Digital Kiosks (8 screens): Share videos/photos (available on a case-by-case basis)
    • 10x 5' Round Tables Available
    • Table Linens (Black)
  • Fees / Rates

    This section is for informational purposes only - if a payment is due you will receive additional instructions after your meeting request has been approved.
  • Categories: All
    All
    Nonprofit Meetings
    For Profit/Corporate Meetings
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    Nonprofit Meetings
    Conference Room 203 - Nonprofit Use After-hours and hourly meetings require a 2-hr minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    Nonprofit Complimentary (max of 4x/yr, for 3 hrs or less) $ 0.00
    Nonprofit/Full Day (M-F, 8:30am-5pm) $ 142.50
    Nonprofit/Hourly (M-F, 8:30am-5pm) $ 20.00
    Nonprofit/Hourly [After-Hours] (Mon-Fri, 5-9 pm) $ 55.00

    Item subtotal: $ 0.00
       
    Flexible Convening Space - Nonprofit Use After-hours and hourly meetings require a 2-hour minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    Nonprofit Complimentary (max of 4x/yr, for 3 hrs or less) $ 0.00
    Nonprofit/Full Day (M-F, 8:30am-5pm) $ 370.00
    Nonprofit/Hourly (M-F, 8:30am-5pm) $ 45.00
    Nonprofit/Hourly [After-Hours] (M-F, 5-9pm) $ 80.00

    Item subtotal: $ 0.00
       
    Gallery of Philanthropy - Nonprofit Use After-hours and hourly meetings require a 2-hour minimum. Must include setup/breakdown time. Kiosk removal fee is $250 in addition to base rate. Gallery is not available for complimentary use.
    Meeting Type Total Hours/Days Price
    Nonprofit/Full Day (M-F, 8:30am-5pm) $ 500.00
    Nonprofit/Hourly (M-F, 8:30am-5pm) $ 115.00
    Nonprofit/Hourly [After-Hours] (M-F, 5-9pm) $ 150.00
    Kiosk Removal ($250 additional fee) $ 0.00
       
    Innovation Lab - Nonprofit Use After-hours and hourly meetings require a 2-hour minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    Nonprofit Complimentary (max of 4x/yr, for 3 hrs or less) $ 0.00
    Nonprofit/Full Day (M-F, 8:30am-5pm) $ 307.50
    Nonprofit/Hourly (M-F, 8:30am-5pm) $ 40.00
    Nonprofit/Hourly [After-Hours] (M-F, 5-9pm) $ 75.00

    Item subtotal: $ 0.00
       
    Partner in Residence - Nonprofit Use Hourly meetings require a 2-hour minimum. Must include setup/breakdown time. Partner in Residence is not available for complimentary use.
    Meeting Type Total Hours/Days Price
    Nonprofit/Full Day (M-F, 8:30am-5pm) $ 570.00
    Nonprofit/Hourly (M-F, 8:30am-5pm) $ 135.00
    Nonprofit/Hourly [After-Hours] (M-F, 5-9pm) $ 170.00

    Item subtotal: $ 0.00
       
    For Profit/Corporate Meetings
    Conference Room 203 - For Profit Use After-hours and hourly meetings require a 2-hr minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    For Profit/Full Day (M-F, 8:30am-5pm) $ 285.00
    For Profit/Hourly (M-F, 8:30am-5pm) $ 40.00
    For Profit/Hourly [After-Hours] (M-F, 5-9pm) $ 75.00

    Item subtotal: $ 0.00
       
    Flexible Convening Space - For Profit Use After-hours and hourly meetings require a 2-hr minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    For Profit/Full Day (M-F, 8:30am-5pm) $ 740.00
    For Profit/Hourly (M-F, 8:30am-5pm) $ 90.00
    For Profit/Hourly [After-Hours] (M-F, 5-9pm) $ 125.00

    Item subtotal: $ 0.00
       
    Gallery of Philanthropy - For Profit Use After-hours and hourly rates require a 2-hour minimum. Kiosk removal is an additional fee. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    For Profit/Full Day (M-F, 8:30am-5pm) $ 975.00
    For Profit/Hourly (M-F, 8:30am-5pm) $ 230.00
    For Profit/Hourly [After-Hours] (M-F, 5-9pm) $ 265.00
    Kiosk Removal $ 250.00

    Item subtotal: $ 0.00
       
    Innovation Lab - For Profit Use After-hours and hourly meetings require a 2-hr minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    For Profit/Full Day (M-F, 8:30am-5pm) $ 615.00
    For Profit/Hourly (M-F, 8:30am-5pm) $ 80.00
    For Profit/Hourly [After-Hours] (M-F, 5-9pm) $ 115.00

    Item subtotal: $ 0.00
       
    Partner-in-Residence - For Profit Use Hourly rates require a 2-hour minimum. Must include setup/breakdown time.
    Meeting Type Total Hours/Days Price
    For Profit/Full Day (M-F, 8:30am-5pm) $ 1,140.00
    For Profit/Hourly (M-F, 8:30am-5pm) $ 270.00
    For Profit/Hourly [After-Hours] (M-F, 5-9pm) $ 305.00
       
    Total
    $ 0.00
  • Agreement & Authorization

  • I have read and agree to follow the Meeting Policies & Procedures. I understand that any violation of the policy may result in denial and/or cancellation of future meeting requests. I understand that approval is not necessarily an endorsement by The Spartanburg County Foundation. 

    I understand that payment for all fees is due 10 days prior to the meeting date and that failure to pay will result in cancellation.

    I understand that my organization is responsible for bringing any necessary supplies. 

    I understand and agree that neither the entity listed below, nor The Spartanburg County Foundation including the Robert Hett Chapman III Center for Philanthropy, shall be liable for damages and either party may terminate its performance obligations, to the extent that its obligations are prevented by force majeure events or occurrences beyond its control including: acts of God, war, disasters, earthquakes, strikes (other than strikes, labor disputes or work stoppages involving a party's respective employees or agents) civil disorder, terrorist acts, nuclear hazard or a similar intervening cause beyond the reasonable control of either party making it illegal, impossible or commercially impractical to hold the planned activity at the Center for Philanthropy.

    I understand that the entity listed below and all individuals associated with the entity (including, but not limited to, directors, trustees, employees, agents, volunteers, guests and any other individuals associated with the entity) using the space shall be liable for all damage to the Center for Philanthropy building, including damage to building, grounds, artwork, furniture and equipment, exclusive of reasonable wear and tear, and for any bodily injury, up to and including death, that occurs at the Center for Philanthropy to the extent caused by any act or omission of entity and all individuals associated with the entity (including, but not limited to, directors, trustees, employees, agents, volunteers, guests and any other individuals associated with the entity) using the space or any person admitted by entity using the space. Entity and all individuals associated with the entity (including, but not limited to, directors, trustees, employees, agents, volunteers, guests and any other individuals associated with the entity) using the space hereby releases and waives any and all claims it may have against The Spartanburg County Foundation, their Board of Directors, officers, employees, agents, or contractors for any loss of or damage to any property and for any bodily injury, up to and including death, of entity using the space or of any person admitted to the Center for Philanthropy building by entity using the space, (whether arising out of a claim involving a third party or between The Spartanburg County Foundation and entity using the space).

    To the fullest extent permitted by law, the entity and all individuals associated with the entity (including, but not limited to, directors, trustees, employees, agents, volunteers, guests and any other individuals associated with the entity) using the space shall indemnify and hold harmless The Spartanburg County Foundation and its Board of Directors, officers and consultants, agents and employees from and against any and all actions, claims known and unknown, lawsuits, damages, losses, expenses, and liability for death, injury or alleged injury to any person, including but not limited to attorneys’ fees, which arise in any manner, or are alleged to have arisen, from the acts, omissions or wrongful conduct of entity using the space, in connection with organization or individual’s occupancy or authorized or unauthorized use of the Foundation’s premises.

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