AWA Expense Report & Reimbursement Form

Expense Report & Reimbursement Form
Armed Women of America Leaders will be reimbursed for expenses related to marketing and promotion of Armed Women of America meetings and events. It is strongly encouraged to keep these costs at the absolute minimum to reserve funds for other uses. Remember, your chapter can also fundraise to help with any extra costs that arise. Fundraising also gets the word out about your chapter.

ARMED WOMEN OF AMERICA IS NOT RESPONSIBLE FOR EXPENSES INCURRED BEYOND THESE STATED BELOW OR THOSE EXPENSES INCURRED WITHOUT PRIOR APPROVAL.
- Up to $50 for chapter banner. (Vista Print is recommended)
- Flyers and Handout Material Printing (These costs get rather large and use a large portion of chapter funds. To keep your handouts minimal it is strongly encouraged to email your members the weekly handouts for them to print and bring with them. Try to find a “business partner” to assist with printing costs. You can distribute their marketing materials and promote on your public Facebook pages. This saves a lot of dollars.)
- Name Tags (Sticker or reusable plastic sleeves that are collected after each meeting)
- NRA Marksmanship Program Materials
- Postage for submitting reports/hold harmless agreements if unable to scan
LOCAL CHAPTER AVAILABLE BALANCE WILL DETERMINE LIMITS ON THE ABOVE

For questions or clarification on the reimbursement policy, please email Kari Ramsey at kari@armedwomen.org

*Reminder - reimbursements can only be made from chapters that have a paid membership with a credit balance for the chapter
Date*

MonthDayYear
Date
Email*
example@example.com
Chapter Leader Name*
CHAPTER NAME **Please put chapter name in the format: Name, State Abbreviation (if being reimbursed from state funds put state name) *
***Please enter your chapter name, not just your state abbreviation.
I understand that anything not on the list above will need pre-approval before I will be reimbursed*

I understand

Product Ownership Agreement
This Contract is based on the following provisions:

1. {Chapter/Leader} agrees that all products purchased and reimbursed through Armed Women of America are the sole property of Armed Women of America.

2. The location of all products must be made known to Armed Women of America at all times.

3. The Chapter Leader named as Payee on the Expense Report shall be the person responsible for all communication with Armed Women of America about the reimbursement and products. The Chapter Leader is responsible for notifying Armed Women of America of all change to the Chapter Leader’s contact information.

4. The Chapter Leader agrees to notify Armed Women of America of the status of all products in the event that the Chapter Leader steps down from their duties. They also agree to work with Armed Women of America to select a new contact and to help make the transition in a professional, timely manner.

Invalidity or unenforceability of any provision of this Contract shall not affect any other provision of this Contract.
Please sign that you have read and understand the Product Ownership Agreement *

Clear

Product Expenses

Please list below, each item you are requesting reimbursement for and the expense amount. If you have more than 6, you can combine some into one line *

Rows	Item Name	Cost
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6

Total Amount of Expenses (Auto Calculated)
Do not type anything in this box, this amount is calculated by the form.
Total Amount of Expenses (Auto Calculated)
Do not type anything in this box, this amount is calculated by the form.
Total amount of expenses you'd like reimbursed*
What are the items being used for? (ie: marketing, grant items, anniversary, etc)
Please attach all receipts using the link below (required for reimbursement) **Whenever possible, please combine multiple pdfs into one document***

Cancelof

Reimbursement Payout Information
I prefer to be paid*

With a check - fill out info in the next sectionElectronically - electronic payment information will be sent to the email address you entered at the beginning of this form

Payment via Check
Payee Name*
Mailing address where the check will be sent. *

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Checks are mailed directly from our bank (Wells Fargo Bank or bill.com) and will be in a plain white envelope. Please be aware so that your check isn't accidentally discarded. Please click below that you understand that the check will be in a plain envelope.*

I understand

No other information is needed at this time for electronic payment. You will receive an email when your request has been processed and any other information will be provided in that email.

Thank you, please hit submit below
Should be Empty:

Expense Report & Reimbursement Form

Product Ownership Agreement

Product Expenses

Reimbursement Payout Information

Payment via Check