FMDH Clerical Job Openings

HOURS: Exempt; Full-time position; Monday-Friday, 8-hour shifts.

REQUIREMENTS:

• Bachelor's degree in healthcare administration, business administration, communications, public administration, nonprofit management, or a related field, required.
• Master's degree in a relevant discipline, preferred.
• Five years of progressive leadership experience in advancement, philanthropy, recruitment strategy, external relations, or partnership development.
• Demonstrated success in strategic relationship building, executive-level communication, and leading cross functional activities.
• Experience in rural healthcare, hospital foundations operations, grant development, or physician and clinical workforce recruitment, preferred.

DUTIES: Frances Mahon Deaconess Hospital is seeking a Vice President of Strategic Growth and Partnerships to serve as the organization's leader for physician recruitment by building strategic relationships and developing innovative recruitment initiatives. The position is responsible for building a sustainable physician recruitment pipeline through proactive engagement with physicians, residents, academic institutions, and professional organizations. Due to the geographic location of the organization, domestic travel (both in state and out-of-state) is an essential function for core duties of the role, such as partner engagement, site visits, and attending sponsored events. In support of the primary responsibility, the role also advances philanthropic opportunities, academic partnerships and community relationships that strengthen the hospital's long-term workforce and growth objectives.

Key Responsibilities:

• Promote a culture that supports and implements the strategic and operational goals of the organization.
• Provide leadership in the long-term recruitment pipeline strategy of the organization, including residency outreach, candidate experience design, and management of search firm relationships, in partnership with Human Resources. Human Resources retains responsibility for contracting, onboarding, and employment administration. Medical Staff Coordinator retains responsibility for Medical Staff credentialing.
• Analyze physician workforce trends, specialty shortages, and recruitment market conditions to proactively identify future recruitment needs and partnership opportunities.
• Develop and implement innovative physician recruitment strategies that reduce reliance on external search firms. Develop and maintain ongoing relationships with physicians before active recruitment needs exist.
• Attend specialty conferences, residency fairs, professional meetings, and networking events to identify prospective candidates. Represent the hospital at regional and national physician recruitment events. Build relationships with residency program directors, department chairs, and faculty.
• Develop and execute a multi-year philanthropy and advancement strategy, including major gift cultivation, grant development, donor stewardship, and pipeline tracking.
• Serve as strategic advisor to the Foundation Board by supporting board education, alignment with hospital priorities, and philanthropic opportunity development. Foundation Coordinator retains event management and operational tasks. Map key institutional relationships and coordinate leadership engagement strategies to strengthen external partnerships and reduce dependency on the CEO for relationship management.
• Maintain an understanding of applicable laws, regulations, accrediting body standards, and industry standards, as well as the implications on the organization's practices.
• Ensure adequate planning for departmental needs by participating in the preparation of annual budgets for supplies, capital and other department costs.
• Demonstrate adoption of a performance improvement philosophy by establishing departmental standards of quality and methods for measuring results and improving processes.

FMDH is an Equal Opportunity/Affirmative Action Employer. Please contact the HR department at (406) 228.3662 for more information.

HOURS: Full-time position; Monday-Friday, 8-hour shifts.

REQUIREMENTS: Bachelor’s degree and/or one to three years related experience and/or training preferred.

DUTIES: Frances Mahon Deaconess Hospital is seeking a Medical Staff Assistant to provide administrative, operational, and project coordination support to the Medical Staff Services Department. This position supports departmental initiatives through coordination of provider enrollment and regulatory activities, medical student and learner programs, and performance improvement efforts. Working collaboratively with providers, educational partners, payers, hospital departments, and community stakeholders, the Medical Staff Assistant helps ensure departmental priorities, projects, and regulatory responsibilities are executed efficiently and accurately to support the organization's strategic growth objectives.

 Key Responsibilities:

• Provide primary administrative support in the coordination and execution of departmental initiatives and projects.
• Assist with scheduling meetings, preparing agendas, maintaining calendars, and coordinating communications with internal and external stakeholders. Coordinate communication and information gathering among departments, providers, community partners, vendors, and other stakeholders.
• Maintain working knowledge of the Medical Staff Bylaws, Rules, and Regulations, and Hospital Policies.
• Coordinate clinical rotations for medical students and other learners, including scheduling, orientation scheduling, housing, and logistical support.
• Build collaborative relationships with educational partners to ensure a positive experience for students and faculty.
• Coordinate provider and facility enrollment, credentialing, and revalidation activities with governmental and commercial payers. Maintain provider licenses, certifications, enrollment records, and required regulatory documentation, ensuring timely renewals and compliance. Prepare and track enrollment applications, updates, and supporting documentation while collaborating with providers, payers, and internal departments to resolve issues.
• Maintain open communication with the Medical Staff, Administration, and Hospital Departments.

FMDH is an Equal Opportunity/Affirmative Action Employer. Please contact the HR department at (406) 228.3662 for more information.

HOURS: Monday – Friday 24 hours -32 hours Weekly (Schedule Flexible)

REQUIREMENTS: High School Diploma or GED, preferred. Previous clerical experience and knowledge of Microsoft Word and Excel preferred.

DUTIES: Frances Mahon Deaconess Hospital is looking for a Human Resources Assistant who thrives in a detail‑driven environment, values confidentiality, and enjoys supporting employees across the full HR lifecycle. The Human Resources Assistant role would support core HR functions and ideal candidate would maintain professionalism and clear communication in all employee interactions.

Key Responsibilities

• Management of Family Medical Leave Act (FMLA) and Leave of Absent (LOA) leave requests, track timelines, and maintain compliance.
• Coordination and be the liaison of workers compensation claims, communication, and required documentation.
• Benefit administration support including open enrollment, new employee enrollment, benefit changes, and employee inquiries.
• Support mentorship program assisting with scheduling, tracking and program logistics.
• Coordinate facility events by planning and executing internal events and engagement activities.
• Track and monitor required documentation for compliance, department and facility audits.
• Provide administrative support when needed to Payroll Specialist for processing of payroll.

FMDH is an Equal Opportunity/Affirmative Action Employer. Please contact the HR department at (406) 228.3662 for more information.

HOURS: Full-time position; Monday-Friday, 8-hour shifts.

REQUIREMENTS: Bachelor’s degree with three or more years of experience in Healthcare Information Technology or an IT-related field is preferred; however, approved experience may substitute for education requirements. Experience may include, but is not limited to, implementing, supporting or developing all or part of an electronic health records (EHR), working in a healthcare setting, or being a super-user of an EHR.

DUTIES: Frances Mahon Deaconess Hospital is seeking an Administrative Application Analyst to join our Informatics team. The Administrative Application Analyst oversees the implementation, maintenance, optimization, and support of administrative applications across the organization, including but not limited to the Meditech Expanse Electronic Health Record (EHR). This role works closely with stakeholders to improve business processes, coordinate projects, analyze system functionality, and identify opportunities to enhance operational efficiency and user experience. The successful candidate will focus primarily on Patient Access and Health Information Management (HIM) applications, supporting initiatives that improve workflow efficiencies, data integrity, regulatory compliance, and revenue cycle performance.

Key Responsibilities:

• Support, maintain, and optimize administrative applications, including Meditech Expanse, with a focus on Patient Access and HIM workflows.
• Analyze business processes and identify opportunities to improve system functionality, efficiency, and user experience.
• Coordinate application implementations, upgrades, testing, and enhancement projects.
• Collaborate with operational and technical teams to gather requirements, troubleshoot issues, and implement effective solutions.
• Configure and maintain application functionality to support organizational goals, regulatory requirements, and revenue cycle operations.
• Provide user support, training, and education on application workflows and best practices.
• Develop and maintain system documentation, workflows, and training materials.
• Monitor system performance, recommend improvements, and assist with ongoing optimization initiatives.
• Serve as a liaison between end users, vendors, and Information Systems teams to ensure effective communication and project success.
• Support data integrity, compliance standards, and operational excellence through effective use of healthcare technology.

FMDH is an Equal Opportunity/Affirmative Action Employer. Please contact the HR department at (406) 228.3662 for more information.

HOURS:Full-time position; Monday-Friday 8:00am-4:30pm.

REQUIREMENTS: High School Diploma or GED preferred. Previous experience in healthcare, HIM or medical terminology, anatomy or physiology preferred.       

DUTIES: FMDH is seeking a detail‑oriented, organized and customer‑focused Health Information Management Clerk to join our HIM team. This role is essential in ensuring the accuracy, integrity, security, and confidentiality of patient health information while providing excellent service to patients, providers, and staff throughout the organization and beyond.  The ideal candidate enjoys working with electronic records, has strong attention to detail, and is committed to providing excellent customer service.

Key Responsibilities

• Perform quality control of scanned patient health information documents to ensure accurate indexing and patient association.
• Review, scan, index, retrieve, and maintain patient health information within the electronic health record while ensuring accuracy and record integrity.
• Analyze assigned worklists to identify incomplete, missing, duplicate, or incorrectly filed documentation.Processdocumentation. Process incoming medical records, faxes, and patient information received from healthcare providers and other organizations.
• Manage written and verbal requests for patient health information, ensuring timely, accurate and compliant release of records..records.
• Provide courteous and professional assistance to patients, providers, staff, and visitors regarding health information and records requests.
• Answer department phones, respond to inquiries, and support daily HIM operations.
• Protect patient privacy by maintaining strict adherence to HIPAA and all organizational privacy and security standards.

FMDH is an Equal Opportunity/Affirmative Action Employer. Please contact the HR department at (406) 228.3662 for more information.