Zera Events Setup & In House Catering Form
Please review and complete the selections below regarding your event details, room setup preferences, catering interests, and any additional services or accommodations you may need for your event at Zera Coffee & Events. This form helps our team better understand your vision and allows us to begin building a customized proposal tailored to your event needs. Your selections are not final or binding but will serve as a helpful starting point for planning your event layout, seating arrangements, catering options, audio/visual needs, timeline logistics, and overall guest experience. Based on the information provided, including your estimated guest count, our team will prepare an initial quote and event outline for your review. Once submitted, we will follow up with you to discuss details, answer any questions, and finalize your event package. Please note that final quantities, layouts, timelines, and catering selections can be adjusted prior to your event according to your contract deadlines. Thank you for allowing us the opportunity to serve you and help make your event memorable!
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Name
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First Name
Last Name
Email
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example@example.com
Phone Number
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Format: (000) 000-0000.
Date
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Day
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Month
Year
Date
Date of your Event
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What is your estimated guest count? (this is allowed to change up to 2 weeks before the event)
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Which Event Room would you like to rent?
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Backroom (~40 ppl w/ tables and chairs, ~50 with just chairs)
Main Event Space (~80-90 people w/ tables and chairs, ~120-150 with just chairs)
The Whole Venue (~200 people with tables and chairs, ~300 people with just chairs) **Approval by staff is needed for this option before booking**
If you are renting the Back Room Only- Setup Options
Board Room Style (U shape with rectangular tables)
Classroom Style (Horizontal tables facing the front with rectangular tables)
Party Style (w/ Rectangular Tables)
Party Style (w/ Round Tables)
Theater Style (No Tables)
If you are renting the Main Hall/Full Venue Only- Setup Options
Round Banquet Tables w/o dance floor
Round Banquet Tables w/ dance floor (main event space only)
Party style w/ Cocktail tables & barstools and dance floor (main event space only)
Party style w/ Cocktail tables & barstools w/o dance floor
Coffee Shop Style (Random Seating and Tables Scattered) (main event space only)
Theater Style seating
Custom Set Up
White or Black Tablecloths: (We provide basic chairs, tables, and tablecloths for your event at no cost to you)
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No Tablecloths needed
Basic White Tablecloths
Basic Black Tablecloths
I will bring my own Tablecloths
I will rent my own chairs: (If your event is over 150 people, we recommend renting chairs from a 3rd party vendor as we only have around 150 matching purple chairs for you to use. Contact us about this if you have further questions.)
If you are renting our main event space, we can provide Audio/Visual such as projectors, mics, background music, stage/stagelights, etc. (This starts at $40/hr and can increase with your needs up to $100/hr for more extensive needs such as concerts, band performances, etc)
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I need basic audio/visual (a wireless mic, spotify playlist, etc)
I will need access to instruments, I am having a band, or musicians
I don't need sound/audio
Catering Options- No Outside Food or Drink is permitted
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No Food Needed
No Drinks Needed
Both Food & Beverage Needed
I will pay the outside vendor fee to bring my own food
Snack Options
Variety of Chips ($1.50 per bag)
Pretzels Bowl/Feeds 10 ($15)
Trail Mix/Feeds 30 ($25)
Candy Bowl/145 servings ($30)
Assorted Granola Bars ($0.75 per bar)
Bowl of Cheeseballs/Feeds 30 ($15)
Breakfast/Brunch Platters
Breakfast Variety Pastry Tray ($40) (Feeds 20)
Fruit and Yogurt with Granola Tray ($35) Feeds 12
Assorted Scones Tray ($40) (Feeds 12)
Muffin Tray ($35) (Feeds 12)
Apple Turnover Tray ($30) (Feeds 12)
Cinnamon Rolls ($40) (Feeds 12)
Mini butter croissants with Nutella & Jam ($30) (Feeds 12)
Breakfast/Brunch Grazing Table- (Feeds ~100) $300 (Assortment of pasteries, mini brunch items such as chicken & waffles, pancakes, fruit, bagels, donuts, etc.)
Breakfast/Brunch Sandwiches
Breakfast Sandwich (Egg & Cheese on English Muffin)
Breakfast Sandwich (Bacon, Egg & Cheese on Everything Bagel) $5.25
Breakfast Sandwich (Egg & Cheese on Everything Bagel) $3.75
Breakfast Sandwich (Bacon, Egg & Cheese on Croissant) $5.25
Breakfast Sandwich (Egg & Cheese on Croissant) $5.25
Breakfast Sandwich (Bacon, Egg & Cheese on English Muffin) $3.75
Breakfast Sandwich (Sausage, Egg & Cheese on Croissant) $5.25
Breakfast Sandwich (Sausage, Egg & Cheese on English Muffin) $5.25
Breakfast Sandwich (Sausage, Egg & Cheese on Everything Bagel) $5.25
Breakfast Beverages
5 Gal Cambro of Coffee/Serves 80 ($125)
5 Gal Cambro of Cold Brew/Serves 80 ($125)
2.5 Gal Cambro of Coffee/Serves 40 ($62.50)
2.5 Gal Cambro of Cold Brew/Serves 40 ($62.50)
1.25 Gal Cambro of Coffee/Serves 20 ($31.25)
1.25 Gal Cambro of Cold Brew/Serves 20 ($31.25)
Orange Juice/Serves 25 ($35)
Apple Juice ($30)
Ice Water (free)
Tea & Assorted Beverages
Black Iced Tea/Serves 50 (Unsweet)($35)
Black Iced Tea/Serves 50 (Uweetened)($40)
Flavored Tea Caffeinated/Serve 50 ( Coconut)(Unsweet)($40)
Flavored Tea Caffeinated/Serves 50(Coconut)(Sweetened)($45)
Flavored Tea Caffeinated/Serves 50(Coconut)(Sweetened)($45)
Flavored Tea Caffeinated/Serve 50 ( Coconut)(Unsweet)($40)
Flavored Tea Caffeinated/Serve 50 (Mango Peach)(Unsweet)($40)
Flavored Tea Caffeinated/Serves 50(Mango Peach)(Sweetened)($45)
Cambro of Hot Water w/Variety Tea Bags/Serves 100 ($100)
Soda 12 oz Can (Coke, Dr Pepper, Sprite, Root Beer, Diet Coke, Diet Dr Pepper)($1.50 per can)
Lemonade/Serves 25 ($30)
Strawberry Lemonade/Serves 25 ($35)
Pelegrino ($2 per Bottle)
Variety Sparkling Water 8oz Can ($1.50 per can)
Breakfast Tacos: Breakfast Tacos x2 Tacos Per Plate $10
Chorizo Egg & Cheese
Sausage Egg & Cheese
Bacon Egg & Cheese
Potato Egg & Cheese
Variety of Tacos
Cold Appetizers
Variety Finger Sandwiches Platter/Feeds 10 ($35)
Large Charcuterie Board/ Feeds ~20 ($100)
Caprese Salad/ 25 servings ($35)
Chicken Salad Crostini Platter/Feeds 10 ($20)
Assorted Pinwheels/Feeds 20 ($55)
Fruit and Dip Tray/Feeds 20 ($35)
Veggie Tray w/ Ranch/Feeds 20 ($40)
Hummus and Pita Chips Tray/Feeds 30 ($40)
Chicken Salad on Lettuce Gems/ Feeds 10 (Gluten-Free Option) ($25)
Charcuterie Grazing Table/Feeds ~100/ $500
Small Charcuterie Board/ Feeds ~10 ($50)
Pepper Jelly w/ Cream Cheese & Crackers Serves 20 ($25)
Chips & Spinach Dip /Feeds 20 ($25)
Chips and Salsa/Feeds 30 ($25)
Hot Appetizers
Assorted Mini Quiches $50 serves 25
Swedish Meatballs $30.00 x Serves 25
BBQ Lit'l Smokies ($10 Per Lb)
Mac and Cheese Bites $50 Serves 25
Cheeseburger Eggrolls $50 serves 25
Southwest Chicken Eggrolls $55 serves 25
Crab Cakes $3.00 per cake
Chicken Potstickers $40 serves 25
Italian Options ($10.50 per plate) Includes Garlic Bread and House Salad OR Roasted Veggies per plate
Lasagna
Penne with Marinara & Meatballs
Blackened Chicken Alfredo
Tortellini With Marinara & Meatballs
Chicken Caesar Salad (gluten-free option) $10.50 per plate
Zera Italian Package: Please Select Which Sides You Prefer (Pick Only 2) You may select other if you'd like a plated salad for every person-this will be an extra charge
Roasted Veggies
Caesar Salad
House Salad
Garlic Bread
Pre-plated Salad (+$1 per plate)
Mexican Options $15.00 Per Plate includes Rice & Beans
Beef Fajita Tacos on Corn Tortillas
Chicken Fajita Tacos on Corn Tortillas
Chicken Enchiladas
Beef Enchiladas
Chicken Fajita Tacos on Flour Tortillas
Beef Fajita Tacos on Flour Tortillas
Chips, Salsa, Queso & Guacamole Bar (+$10 Per person)
Chips and Salsa Bar (+$5 per person)
Rice & Beans (included in price)
Tamales/ Serves 12 ($25)
BBQ Options (1 Meat $15 - 2 Meat $19 - 3 Meat $23 Per Plate) includes 2 sides, sauce, and rolls
BBQ Pulled Pork
BBQ Brisket
Smoked Turkey
Ribs
Hot Links
Chicken
Ham
Sausage
BBQ Option includes 2 sides, sauce, and rolls- Please select up to 2 sides if choosing this option
Bread Slices
Potato Salad
Cole Slaw
Corn
BBQ Beans
German Potatoes
Beans
Green Beans
Mac & Cheese
BBQ Sandwich Options (Comes with chips, pickles and relish) $10/pp
Pulled Pork
Turkey
Sliced Beef
Chopped Beef
Sausage
Ham
Zera Cold Food Package (Comes with Chips & Pickle)
Ham & Cheese Sandwich/Wrap Plate ($8.99)
Caesar Salad Plate ($7.99)
House Salad Plate ($7.99)
Mediterranean Salad Plate ($9.99)
Grilled Chicken Salad Plate ($9.99)
Turkey & Cheese Sandwich/Wrap Plate ($8.99)
Chicken Salad/Wrap Plate ($8.99)
Zera Ice Cream Package
Open Ice Cream Bar (Host Sponsored) (5.50 per guest, guest can buy any ice cream or shake of choice)
Single Scoop Sundae ($3.25)
Double Scoop Sundae ($5.50)
Pastry Options (Feeds 12)
Variety Scones Tray ($40)
Variety Muffin Tray ($35)
Cinnamon Rolls Tray ($45)
Variety Pastry Tray ($45)
Dessert Options
Variety Cheesecake Bites Feeds 25 ($35)
Brownie Bites Serves 20 ($25)
Lemon Bars ($40) (Feeds 12)
Variety Dessert Tray ($40) (Feeds 12)
Variety Cookie Tray ($25) (Feeds 12)
Tiramisu ($60) (Feeds 20)
Beverage
Ice Water (provided for free)
Cambro of Hot Water/with Variety Tea Bags Serves 100 ($100)
5 Gal Cambro of Coffee/Serves 80 ($125)
Black Iced Tea/Serves 50 (Unsweet)($35)
Black Iced Tea/Serves 50 (sweetened)($40)
Flavored Tea Caffeinated/Serve 50 ( Coconut)(Unsweet)($40)
Flavored Tea Uncaffeinated/Serves 50 (Strawberry Hibiscus)(Unsweet)($40)
Flavored Tea Caffeinated/Serves 50(Coconut)(sweetened)($45)
Flavored Tea Uncaffeinated/Serves 50(Strawberry Hibiscus)(sweetened)($45)
Soda 12 oz Can (Coke, Dr Pepper, Sprite, Root Beer, Diet Coke, Diet Dr Pepper)($1.50 per can)
Pelegrino ($2 per Bottle)
20 oz Bottled Water ($1.50 per bottle)
Flavored Tea Caffeinated/Serve 50 (Mango Peach)(Unsweet)($40)
Flavored Tea Caffeinated/Serves 50(Mango Peach)(sweetened)($45)
Lemonade/Serves 25 ($30)
Strawberry Lemonade/Serves 25 ($35)
5 Gal Cambro of Cold brew/Serves 80 ($125)
Variety Sparkling Water 8oz Can ($1.50 per can)
Coffee Bar Options
Close the Cafe (For Full Venue Rental Only if event quote exceeds $5000)
Host Sponsored Drinks: Host will prepay $7.00 per drink -Guests will receive a token at event for 1 prepaid 16 oz drink of their choice
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