Terms and Conditions

Warwick Farmers and Makers Market 

Trading & Setting up

BUMP IN from 5:30am Saturday. BUMP OUT after 12pm Saturday.

Queens Park has toilets nearby, approximately 250 metres from stall setup.

Limited electricity available. No 3-phase.

Trading Saturday from 7am - 12pm at Queens Park at Alice Street entrance.

No vehicles are to be moving onsite, in the customer walkways between 7am-12pm.

Vehicles are to be 3m away from bitumen road (including the road in the park, where "park run" people drive)

It is to be the responsibility of the Stallholders to remove their own stall

No table or chairs are available - stallholders must provide their own and are responsible for costs associated.

It is the responsibility of stallholders to comply with all necessary Southern Downs Regional Council local laws regarding selling food products for human consumption (food & eggs & meat

Applications & Acceptance

Acceptance or non-acceptance of applications will be at the sole discretion of the WFMM Committee and will be based on the information given by the applicant on their application.

The Committee reserves the right to reject applications and not enter any correspondence or otherwise explain the reasons for its decisions. All decisions made by the Committee are final.

Stall positions are totally at the discretion of the Committee & Stalls cannot be transferred, sublet, franchised or sold to any other person, nor can they be shared without approval from the Committee.

Fees & Insurance

$15 per 3x3m site. Additional $5 for each adjoining 3x3m area.

CASH PAYMENT ONLY to be collected mid morning by Treasurer. Receipts will be provided.

All successful stallholders must pay their fees on the day. Failure to pay the stall fees on time is a breach of these Terms & Conditions and may incur a penalty.

Please note that it is the responsibility of the stallholder to obtain their own public liability insurance. Stallholders MUST provide a copy of their insurance policy when lodging their application form.

Market Public Liability Insurance can be purchased here:

https://www.findaninsurer.com.au/category/66?

Approved Products

It is the responsibility of the stallholder to ensure they conform to any safety and compliance standards pertaining to their product. A stallholder may only offer for sale approved products, which have been accepted by the Committee on the application form submitted by the stallholder. To add new products, a request in writing is required. Products cannot be added to a stall unless the Committee gives approval. All products and stall presentations must be of a high standard.

If too many stallholders apply to sell similar products, priority will be given to locally based stallholders.

It is the responsibility of stallholders to comply with all necessary Southern Downs Regional Council local laws regarding the selling of food & egg & meat products.

Stall Set-up & Equipment

Stallholders must provide their own marquees and stall set-up, which must be in good presentation.

The Committee does not provide or hire out any stall equipment; they only provide the site area. All stall equipment including racks, table, signage etc. must be contained to the stall site boundaries. Public accessways must be clear at all times.

Tents, covers and all stall equipment must be erected securely and weighted or secured at all times. All equipment must be in good repair and be operated in a safe manner.

The Committee, whose direction is final, will determine the location of stalls. Every endeavor will be made to meet the general wishes of stallholders with regard to position without causing unfairness to others.

Adverse Weather

WFMM will operate in varying weather conditions and stallholders must be prepared for adverse weather. In the instance that the Committee cancels the market, the Committee will make every effort to advise stallholders prior to the event. The Committee will not be held responsible for any loss, damage or injury whatsoever resulting from adverse weather conditions.

Waste and Rubbish Removal

Stallholders are required to remove their own rubbish and waste from their immediate stall location. Failure to do so may result in an imposed charge. Stallholders are responsible for leaving their site and surrounding area clean, tidy and undamaged.

Stallholders' Code of Conduct and Responsibilities

All dogs must be always kept on leads.

Stall holders must co-operatively to any direction given by the Committee and volunteers in relation to the operation and occupation of their stall, equipment, goods and vehicle during operation times and any direction of a security or safety nature.

Stallholders must not act in a verbally or physically abusive, dangerous or disruptive manner; it will not be tolerated and will result in immediate termination.

Stallholders must ensure that their activities do not endanger the safety or security of any people at the WFMM.

Stallholders must not cause damage, make alterations or additions of any nature to, or carry out works of any nature to property and that, if any damage is caused, the costs of any repairs, or replacement are borne by the stallholder.

Stallholders must comply with all terms and conditions outlined and must comply with any relevant local government and other statutory laws and regulations.

Stallholders must report to the Committee any incident or accident to any person or property that involves loss or could be expected to give rise to a claim.

Committee's Representation

• The Committee reserves the right to undertake any of the following actions without notice:
• Relocate a stallholder to another stall space within the area.
• Require the stallholder to remove from sale any goods or services offered by the stallholder that are not approved products;
• or Request that the stallholder undertake any reasonable measure, which in the opinion of the Committee will improve the safety of the stall.

Termination

The Committee reserves the right to withhold consent to a stallholder to occupy a stall at the market, to remove or to have removed from the market a stallholder who is in breach or does not comply with the regulations, including where a stallholder:

Fails to abide by the market's set up conditions

Fails to abide by the terms and conditions outlined

Commits a criminal act at the market or;

Behaves in a manner that breaches the Market Code of Conduct.

Acceptance of Terms & Conditions 

I/We indemnify Warwick Farmers Market from all loss and damage caused to any person or property caused by the act/omission whether negligence or otherwise of the stall holder, including the stall holder, employer, servant or agents, caused or contributed by the act or omission of the stallholder. Acceptance or non-acceptance of applications will be at the sole discretion of the WFMM Committee and will be based on the information given by the applicant on their application. The Committee reserves the right to reject applications and not enter any correspondence or otherwise explain the reasons for its decisions. All decisions made by the Committee are final. Stall positions are totally at the discretion of the Committee Stalls cannot be transferred, sublet, franchised or sold to and All traders, caterers, their contractors and emloyees (Trader) are subject to the Terms & Conditions of the market and by attending the market agree to be bounch by these Terms & Conditions.

I agree to all the Terms & Conditions (page 2, 3 and 4)