AS A FIELD DAY HOST, YOU AGREE TO:
- Be available by phone or email to coordinate the event with PFI staff. Together we must:
1). develop an agenda and contact speakers (if relevant)
2). arrange for water at all field day locations (very important!), food (if you choose to provide it) and other field day logistics
- Ensure that the farm is safe for field day visitors, which often include families.
- Carry liability insurance: PFI carries an umbrella liability policy for all events, but for your safety, by signing this agreement, you are acknowledging that you have liability insurance as well. Most farms already have this insurance. Please check with your insurance agent if you are not sure.
- Serve as host for the field day, which includes: welcoming visitors, introducing yourself and your family, describing your farm, answering questions, and encouraging people to join Practical Farmers.
- Provide suitable toilet facilities for visitors for the duration of the field day.
- Assist with publicity efforts as needed, including posting flyers locally, or sending post cards or announcements (by mail or email), and being available for possible interviews with local media.
- Allow PFI to use your name and likeness – as well as photographs of field day activities – in media coverage, including all PFI publications.
- Acknowledge PFI as the organizer of the field day at the event
*Please note: State law requires that a hay rack with people on a public road be preceded and followed by vehicles with flashing lights. Please do not drive hay racks with passengers on highways.*
TO HELP MAKE YOUR FIELD DAY AS SUCCESSFUL AS POSSIBLE, PRACTICAL FARMERS OF IOWA WILL:
1). develop an agenda and contact speakers (if relevant) for the day
2). help you arrange food and other logistics for the field day
3). find sponsors to help support the field day
- Promote your field day through a guidebook, our newsletters, flyers or postcards, a news release and other means.
- Attend your field day to assist you, present information about Practical Farmers of Iowa and help answer visitor questions.
- Evaluate the field day after its conclusion so we can make our field days even better in the future.
COMPENSATION:
Practical Farmers of Iowa knows that field days are a lot of work for our farmers. Therefore, PFI will compensate you $600 for holding the field day. PFI also agrees to cover up to $400 in related expenses (e.g. food or portable toilet).
*Please note: We cannot reimburse expenses without receipts. Please turn in receipts within 30 days of your event. This payment qualifies as reportable income. If you receive payments totaling over $600 from Practical Farmers of Iowa in a given tax year, you will receive a 1099.