• gsEvents Initiation Form (PIF)

    If you have issues with this form, please call 315-698-9400 or email info@gsnypenn.org
  • Directions for completing the gsEvents Initiation Form for
    Service Units/Troops

     

    • Determine which Girl Scout level(s) the event will be open to.
    • Determine where your event will take place.
    • Determine your event’s capacity for both girls and adults.
      • Are adult chaperones required?
      • Must attendees be Girl Scouts?
    • Set a date for your event, as well as a deadline for registration. Plan well in advance. Allow a minimum of 30 days for the registration to remain open and for us to promote your event to our membership. Note: gsEvents Initiation Forms submitted less than 40 days before the event date may not be accepted.
    • Write a catchy, detailed description with an intriguing first sentence that will make someone want to find out more! Your description should include information about what girls will be doing, badges they will earn (if any), and instructions.
    • How will attendees register? Via gsEvents, an external registration link (like Eventbrite or a form), or email? Include contact information and emails in the description and include any external links.
    • Determine a participation fee, if any. Are adults paying the same fee as a youth?
    • Give your program a catchy title.
    • Fill out and submit the gsEvents Initiation Form. Please be as thorough as possible. 
    • A GSNYPENN staff member will reach out to review the event and move forward with posting.
  • Event Coordinator

    The contact information of the organizer will be available to the registrants in case there are specific questions about the event.
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  • Event Details

    Specific information about the event

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  • Registration Details


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  • Drop-off Program Ratios

    For outings, activities, travel and camping, the adult-to-girl ratio means a minimum of two registered, approved, adult volunteers who are unrelated, including one female, for up to this number of girls:

    • 6 Girl Scout Daisies
    • 12 Girl Scout Brownies
    • 16 Girl Scout Juniors
    • 20 Girl Scout Cadettes
    • 24 Girl Scout Seniors
    • 24 Girl Scout Ambassadors

    There should be one extra adult for every:

    • 1-4 Girl Scout Daisies
    • 1-6 girl Scout Brownies
    • 1-8 Girl Scout Juniors
    • 1-10 Girl Scout Cadettes
    • 1-12 Girl Scout Seniors
    • 1-12 Girl Scout Ambassadors
  • Additional Registration Details:


  • Your activity may require additional insurance. Please complete the Additional Insurance Request form.

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  • EVENT ORGANIZER:  PLEASE DO NOT GO BELOW THIS LINE.

  • GSNYPENN Supervisor Approval:

    To be completed and signed by Department Supervisor. All parties will be emailed after approved/denied.

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  • After Supervisor has approved/denied and signed this form, the following will receive an update (via email).

    • GSNYPENN Dept. Director/Supervisor
    • Person who submitted the form
    • gsEvents Admin
  • Should be Empty: