Turn email notification into calendar invitation

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    Asked on December 09, 2016 at 12:55 PM

    Hey JF,

    I have a request from a user to turn notification emails into calendar invitations that use data input from the form. 

    For instance, IF "Supervisor" IS EQUAL TO "Gordon Brown" SEND NOTIFICATION EMAIL (with calendar appointment using "Dates Requested" data) to email@email.com.

    Is this possible?


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    Answered on December 09, 2016 at 03:42 PM

    You can create another email notification that will be presented as an invitation email. After that, you can use the "Change Email Recipient" condition to send the notification to the assigned recipient depending on the selected answer. Here's a guide: https://www.jotform.com/help/167-How-to-Send-Email-Based-on-User-s-Answer.

    If you are referring to a function wherein a calendar is showing with the list of appointments, then you can use one of these widgets: 

    Appointment Slots widgethttps://widgets.jotform.com/widget/appointment_slots
    Date Reservation widgethttps://widgets.jotform.com/widget/date_reservation

    Hope that helps. Thank you.

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    Answered on December 09, 2016 at 04:14 PM

    Thanks for the reply, Jan, but that’s not exactly what I had in mind. I would like that notification email itself to be an appointment invitation, giving the recipient the option to accept, thereby adding it to his calendar.


    Please forgive me, I should have been more clear.

    Thanks in advance,

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    Answered on December 09, 2016 at 06:02 PM

    Hey Ginger, thanks for further explaining your requirement. I'm afraid we don't have an option for that at the moment.

    However, it's worth noting though that when an email body has a date in it, some email clients automatically renders the date as a clickable link that will allow them to add it to their calendar.

    (The image above is within GMail and the Add to Calendar option would be for Google Calendar)

    Since you never mentioned what specific calendar you're hoping to integrate this with, I'll just mention that there's another alternative just in case you'll be using Google Calendar.

    You may use Zapier to link JotForm with Google Calendar - Here's a short description on how it works from Zapier's website https://zapier.com/zapbook/zaps/2606/create-google-calendar-event-from-new-jotform-submission/