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How to Prefill Registration FormsAsked by dpcrout on December 14, 2016 at 09:49 AM
I am trying to figure out how I can prefill forms using Jotform. I have read some of your documentation, and from what I can see, you have to enter the information that you want prefilled, create a URL, and send it to the users who will be filling out the form.
In my case I have hundreds of people that need to register for an event. I want to be able to prefill their registration form with specific information pertaining to their form only. For example, I have hundreds of parents registering their kids for school. Instead of having them keep filling out new forms, I want to take last year's form, prefill a new form with their family data, so then they would only need to fill out info that is new for the upcoming year.
If I have to manually do this one form at a time, it will be a nightmare. One thought I had was attempting to do it programatically via the JotForm API.
Any suggestions would be most welcome.
I can think of a workaround here
visit : http://prepopulate.jotform.io/ and get a sample prepopulate string for your form, with all the fields that you want to be prefilled
Step 2 :
I assume that you have all the records of the last year form in an Excel Sheet
So to create a new URL like http://www.jotform.us/form/62367691882166?fullName3[prefix]=Mr&fullName3[first]=Test&fullName3[last]=TestSurname
You need to create a new column in that excel sheet and apply the formula as described
example Formula for excel
You can make the changes as needed required for prepopulated string
Once the formula is created, you can drag it down for all the records in excel sheet.
Step 3 :
After the excel sheet is created with all the prepopulated URLs, you can use mail merge feature to send each individual their own custom prepopulated URL
To learn how you you can use Mail merge using Excel Sheet please follow the instructions provided at https://support.office.com/en-us/article/Mail-merge-using-an-Excel-spreadsheet-858c7d7f-5cc0-4ba1-9a7b-0a948fa3d7d3
Please note that "Mail Merge using Excel Support" is outside the scope of support for Jotform we offer.
Hope this workaround will help you to some extent.
Thank you .. Let me work on this and see how it goes.... I appreciate the response... Dave