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    I need help routing the form for approval.

    Asked by drunyan on January 13, 2017 at 02:15 PM

    When a user fills out the form for camp worker application, I'd like top route the form the pastor, selected from a drop down in the original form, for approval.  I need the pastor to be able to select approved or denied and add notes and have their response included in the google sheet for responses to the original application form.

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    JotForm Support

    Answered by BDAVID on January 13, 2017 at 05:26 PM

    You can apply the following workflow example I provided on this thread:  https://www.jotform.com/answers/938509/? 

    If you want to assign a status to the form, here is a workaround to create a approval form:

    1) Create your form. The user fills the form and select 1 of X number of mangers you have listed to send the application to:

    1.2) Add a Page Break field, from the "Survey Fields" tab, into your form. Set the visibility for the back and next button to hidden.

    (Add this page break field after the submit button)

    2) Create the email notification that will be sent to the person who will approve or decline: http://www.jotform.com/help/25-Setting-Up-Email-Notifications 

    Now build a custom edit URL that will show the manager or approver  the "Approval area". Example:

    Link: https://www.jotform.com/edit/{id}?jumpToPage=2

    3) Create the conditions in order to send the notification to a specific email address based on a selection: https://www.jotform.com/help/167-How-to-Send-Email-Based-on-Selection 

    4) Create a form autoresponder that will contain a message that lets the user know that he has been approved: https://www.jotform.com/help/26-Creating-a-Form-Autoresponder, and make sure to enable the "Send on Edit" option:

    5) Create another condition to send the autoresponder:

    Here is my form example: https://form.jotform.co/62646803339865 

    You can clone and inspect it if you want to: http://www.jotform.com/help/42-How-to-Clone-an-Existing-Form-from-a-URL

    Let us know here if you need more help.