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Any Way To Order The (Sub)Folders?Asked by CscProvidence on January 27, 2017 at 11:33 AM
We are starting to have a growing number of forms. In trying to organise them, I have created a few folders and recently discovered we can have sub-folders. To move a form is relatively simple. However, I have not found a way to move an entire (sub)folder along with its content (which might have sub-folders).
Is there a way to move folders (and all of its content) ?
For now I must create the target (sub)folder then move forms, one by one, by reassigning the folder.
In doing this, I noticed two 'features' :
1) forms can be assigned to more than one folder. Which has its uses
2) (sub)folders don't need a unique name (they must be assigned numbers at back end of system)
The latter, however, can create confusion when reassigning forms as one cannot be certain which target 'duplicate' (sub)folder name is the one to be used. The issue is the pick list of (sub)folders only shows their names WITHOUT structure AND, just as bad, in no particular order.
Which brings up the question: is there a way to order the (sub)folders ? They seem to keep the creation order (as if sorted by the hidden internal ID) rather then their name or, in the case of the pick lists, the structure.
Folders are not folders as you would normally think of them. It is less a file structure and more a way of tagging forms. As you noticed, one form can be in multiple folders.
It is possible to manually rearrange the order of the folder by dragging the folder icon. There is no build in method of sorting folders like there is forms.
thanks for the quick reply.
I suspected you used a similar concept as Google email "folders". There are more tags. Yet, just like Google, you show and allow a tree structure for these ... tags.
It would, thus, be nice to keep this visual structure with all views.
I thought I tried to drag the "folders" around, but with no success. I will try again. It probably will allow to move folder/tag within an other, eh ?
EDIT : it works. I was not grabbing the icon to left of folder/tag names, which is the key to move them around.
JotFom is the greatest !
I agree it would be nice to have a tree view instead of the current layout. Though it would require drastically changing the way folders are currently set up.
As for dragging the folders, try dragging on top of the actual folder icon instead of the label. It will indeed allow for moving one folder into another.
Actually, as I mentioned earlier, you already offer a tree view in the left most column :
Which is great, actually fantastic once I realised it can be reordered by click-drag the icons (not the label).
The problem is the list which is shown when one wants to reassign one or more form to one or more folders/tags :
Not only is the order "lost" but the "structure" is not shown in any way. In fact, the folders/tags seem to be listed in the order they were created. You might be sorting them by internal ID. It would be great if the order shown in the left most column could be kept with a slight indent with dash to distinguish sub folder/tags.
I am not certain how much programming would be needed in the background. Maybe use same routine to "sort" the list before displaying the list would be enough ? It's always easier said then done, eh ?
In passing, I also noticed a slight delay when reassigning forms. It is somewhat scary at first - forms seem to stick, then disappear, then reappear in the new folder(s)/tag(s).
Also, when renaming a folder/tag, the column at left is not properly refreshed (Windows 7 with recent version of Chrome). It looks like the old label sticks around underneath the new and an other weird behavior or two. Forcing a refresh of the page (with the browser) seems to correct this. I had not seen such behavior with other web sites, so not certain what causes it.
I will submit a request to see if the list of tags can match the list of folders can match in both locations:
I cannot say if or when this will be updated, if we have any updates, we will let you know here.
As for the folder renaming and not updating issue. I was unable to reproduce either of those. When I updated folder names on the left, the name was updated without issue and immediately available from the list on the right.
If that issue continue, if you wouldn't mind opening a new thread for it, we will be happy to have a closer look.