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    How to pass the date from one form to another?

    Asked by didiervinc on March 27, 2017 at 08:46 AM

    I have read 6 forums about prepopulating a form but this is my problem.


    I have two separate forms. Not two forms pages, created on the same , two separate forms. 

    Now My clients fill out Form 1 on the website with their tentative booking time.

    Now I want to use that tentative booking time from Form 1 and move it to form two, because I need to send that form to another facility booking Clerk. 

    Then The facility bookings clerk can book the gym for me.

    Form 1 https://form.jotform.ca/63137712779262

    Form 2 https://form.jotform.ca/didiervinc/facility-booking-form


    Please help

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    JotForm Support

    Answered by Nik_C on March 27, 2017 at 11:12 AM

    To be able to prepopulate the start and end date (I assume that that are the fields that need to be prepopulated) you have to use this type of link:

    https://form.jotformpro.com/70853997134972?tentativeStart[month]=2&tentativeStart[day]=3&tentativeStart[year]=2017

    So both start and end form must have the same type of date field, like this:

    And the thank you page link of your first form should be like this:

    https://form.jotformpro.com/70853997134972?tentativeStart[month]={tentativeBooking15:month}&tentativeStart[day]={tentativeBooking15:day}&tentativeStart[year]={tentativeBooking15:year}

    Where the date will transfer from this field in form 1:

    To the field that I showed above in Form 2. Please note that I changed the field in form one from Lite to regular:

    Let us know how that worked for you or if you have any further questions.

    Thank you!

  • Profile Image

    Answered by didiervinc on March 27, 2017 at 02:55 PM

    Hey Nik,

    One question I have is that, after I get the first Submission from form 1 from CLient A , I need to send Form 2 to Client B Instantly with updated times and dates,

    For the Form 2 ( I have about 7 different emails I need to send this to) And once I get the response, I will use Zapier to input date into google Calendar.  

    I was trying to use Zapier for the whole first step, but to keep the same data, I have to send it from Jotforms. 



    Recap :

    -> (Form A) gets submitted from website -> ({Zapier} Creates a Google Calendar event)

    -> (Form B) with updated date, its sends out the form to 7 different facility emails

    -> (Facility emails) submit form and the form it sends a confirmation date to the client of (Form A) 


    Will this process work ?

  • Profile Image
    JotForm Support

    Answered by Mike on March 27, 2017 at 07:08 PM

    If you would like to send the emails with a link to the Form B (with populated date and user's email), those emails should be configured on the Form A.

    Then, on the Form B you can setup the email confirmation to the user.

  • Profile Image

    Answered by didiervinc on March 29, 2017 at 03:41 AM

    Hi Mike,

    There are a few extra steps I want to have for this automation process. Bellow, I will provide a link to a chart diagram of how I'd like to set up my process.

    https://drive.google.com/file/d/0B6ZT-GlFjeHbYjVTM0MyMnRCdTA/view?usp=sharing

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    JotForm Support

    Answered by EltonCris on March 29, 2017 at 05:04 AM

    @didiervinc

    I downloaded the image but I could not view it on desktop. It seems to require a special app.

    The image preview in the google drive page is also too small. Can you provide a high-resolution version of the image?

    With regards to your question:

    One question I have is that, after I get the first Submission from form 1 from CLient A, I need to send Form 2 to Client B Instantly with updated times and dates,

    Like my colleague Mike has said, you can achieve this by creating a new notification in Form 1. In that notification, you can add the link of Form 2 with a query string that populates the date fields or the fields that you want. Then add the recipients you want to this notification.

    If you have more questions about this, let us know.

  • Profile Image

    Answered by didiervinc on March 29, 2017 at 06:42 AM

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    JotForm Support

    Answered by Kiran on March 29, 2017 at 10:04 AM

    As I look at the image, I understand the following.

    1. When form 1 is submitted by client A, a link to the form 2 with the prepopulated data will be sent to the Client B.

    2. Client B submits the form 2 again after filling the rest of the information. This information will be sent to all the facilities for confirmation. This can be achieved by sending the notification using multiple recipients and edit link to the form 2 so that they can confirm the facility.

    Please refer to the guide below that can help you with letting the users update the form submission later.

    https://www.jotform.com/help/40-How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date

    3. Once the facility is confirmed, an email with the link to form 3 can be sent based on the conditions.

    https://www.jotform.com/help/167-How-to-Send-Email-Based-on-User-s-Answer

    Hope this information helps! Let us know if you need any further assistance. We will be happy to assist.  

  • Profile Image

    Answered by didiervinc on March 30, 2017 at 07:42 PM

    Hi Kiran,

    there is something that was missed

    We only have 2 parties we are dealing with.  Client A and Facility (a,b,c,d,) 

    Form 1 ) is submited and then, a link to form 2 (prepopulated from form 1) is sent to the facilities right away.

    Everything else is about right. 

     



  • Profile Image
    JotForm Support

    Answered by Chriistian on March 30, 2017 at 10:32 PM

    Form 1 ) is submitted and then, a link to form 2 (prepopulated from form 1) is sent to the facilities right away.

    If Form 2 will be sent to the facilities right away, you can achieve this by adding multiple recipients. So when the form is submitted, the facility (a,b,c,d) will receive email notification.

    Guide: Send Notifications to Multiple Recipients

    Regards.