Is it possible to let respondents to only view their submission from the submissions page which is shared publicly?

  • Profile Image
    Adam
    Asked on November 05, 2017 at 02:17 PM

    If I make the form submissions public, is there a way to make the viewer enter there email address to pull up there form submissions? That way, they don’t have access to see everyone else’s submissions?



    This is a re-post of a comment on How to Share Form's Submissions Page

  • Profile Image
    Mike_G
    Answered on November 05, 2017 at 02:36 PM

    We would like to apologize for any inconvenience, I'm afraid what you would like to happen is possible. When the submissions page of a form is shared publicly, it will be viewed as if it is viewed from the account that owns the form. Only the ability to Edit, Delete, and change the submissions page settings are not possible with the submissions page that is shared publicly. This means that anyone that has the password to view the public submissions page can view other submissions made on the form.

    How about instead of giving the submissions page public link, you give your respondents the edit link to their submissions?

    How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date

    However, as a workaround, you can disable the fields in edit mode so that your respondents will not be able to edit their previous submission data.

    How-to-Enable-Disable-Fields-Using-Conditional-Logic

    Here's a thread that explains the same workaround — How-to-disable-fields-in-an-Approval-Form-edit-mode

    I hope this helps. If you have other questions or concerns, please feel free to let us know.

  • Profile Image
    Adam 
    Answered on November 05, 2017 at 03:21 PM

    Is there anyway for submitters to view their edit links of submitted forms in a website style format, rather than email?  (Similar to how they would view submissions on the public submission option.) I am asking because I am wanting to create a website where i embed my jotform on the website, and give my submitters the ability to view all their form responses through the website, rather than emailing the edit link  


  • Profile Image
    Jan
    Answered on November 05, 2017 at 04:12 PM

    You can create an HTML Table Listing Report or Grid Report and then embed it to your webpage via iFrame. You can refer to these guides:

    How-to-Create-an-HTML-Table-Listing-Report

    How-to-Create-a-Grid-Listing-Report

    In this Report wizard, you will see an option where you can enable the "Show Edit URLs" option.

    150991527911-06-xv17m.png

    After that, the iFrame code will be provided to you. You can copy it and then paste it into your webpage.

    150991533011-06-t45b0.png

    Hope that helps. Thank you.

  • Profile Image
    Adam 
    Answered on November 05, 2017 at 04:18 PM

    Ok thank you. So if i do that, will anyone who views it on my website be able to see any submission? Or will it only show them their submissions? How do I set it up where  they can only view their form submissions and not others? 

  • Profile Image
    Jan
    Answered on November 05, 2017 at 04:58 PM

    Yes, all form submissions will appear in the report. If you want, you can get the "Edit Submissions Link" and then embed it via iFrame.

    Here's an example of an edit submission link:

    https://www.jotform.com/edit/353303246922134929

    You just need the URL (https://www.jotform.com/edit/) and the (submission ID). The submission ID can be found on the Submissions page. Here's how:

    You can now use iFrame and make the edit link as the src attribute. Here's an example:

    <iframe src="https://form.jotform.com/edit/3857271390329449552" frameborder="0" style="width: 1px; min-width: 100%; height:539px; border:none;"> </iframe>

    The problem with this is that you need to manually edit links for each submission.

    Hope that helps. Thank you.