What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


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    Can I set a limit on form submissions? how about on a particular field?

    Asked by uwsa on February 01, 2011 at 11:18 AM

    Say I have a registration form that has several workshops to choose from. Each workshop can olny handle 25 attendees. Is there a way to automatically not allow a choice after it hits a specific number of entires?

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    JotForm Founder

    Answered by aytekin on February 03, 2011 at 01:19 AM

    Unfortunately no, it is not possible to limit form submissions and disable a form after reaching a particular number of submissions.

    You will need to keep track of number of submissions manually and disable the form once the limit is reached. You can disable form by clicking on "Preferences" button and selecting "Disabled" for "Status".

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    Answered by markashton on February 03, 2011 at 04:55 AM

    Can I request this a feature please. I would absolutely love it. It would empower your users with a way of offering a licencing model to their customers based on form usage. Golddust to the likes of me.

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    JotForm Founder

    Answered by aytekin on February 03, 2011 at 05:17 AM

    Sure. I added this to our feature requests list. Thanks.

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    Answered by markashton on February 19, 2011 at 08:53 AM

    Hi,

    I would like to use Jotform to roll out a submission-driven business model. Currently have to use another provider. Would you be kind enough to advise me on a ballpark lead time to implement this feature please. I'd be most grateful

    Regards Mark

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    JotForm Founder

    Answered by aytekin on February 20, 2011 at 12:46 AM

    I can't provide if/when this would be implemented since I don't know either. We are keeping a list of feature requests and if a feature is asked a lot or one of the developers wants to implement it, it is implemented.

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    Answered by markashton on February 21, 2011 at 07:32 AM

     

    Would you be kind enough to flag this up with them in a conversation? I think the ability to be able to control the number of submissions would be invaluable.

    To be clear this needs to be number of submissions per month and have a designated start date - see below:

     

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    JotForm Founder

    Answered by aytekin on February 21, 2011 at 09:16 AM

    Done. Thanks.

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    Answered by markashton on March 23, 2011 at 04:43 PM

    Hi,

    Any movement on this likely good people ;)

    Mark

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    JotForm Support

    Answered by liyam on March 24, 2011 at 03:38 AM

    This is still so far on the feature request lists at the moment.  A lot of things have been recently included such as multiple file uploads, and dropbox integration.  I'm sure there are others being worked on.

    Thanks for your patience.

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    Answered by spartin20 on March 29, 2011 at 09:21 AM

    I'll second that request for limit on individual form submissions

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    Answered by markashton on July 15, 2011 at 08:11 AM

    Hi,

    Just to flag this up again. I think there is great value in being able to:

    1) Control the number of submissions per form per month

    2) Being alerted to the fact that a limit is to be reached.

    At Jotform you have a business model that is subscription-based and based on number of submissions. Why wouyldn't everyone else want that if it's the most appropriate business model for you?

    Can you advise on how likely this issue is ever going to be to being addressed

     

    Thanks Mark

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    JotForm Support

    Answered by NeilVicente on July 15, 2011 at 10:34 PM

    @markashton

    Your ideas are duly noted. As far as I know, this has been added on our developers' todo list. I am not privy, though, to any information regarding the progress of this feature request.


    Neil

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    JotForm Support

    Answered by idarktech on December 01, 2011 at 08:45 PM

     

    Feature has been implemented so this is possible anymore. To set submissions limit, please follow the steps below:

    1. Click Setup and & Embed

    2. Click Preferences

    3. Go to Advance Settings

    4. Set Submission Number Limit




    If form reaches full capacity, the form is disabled automatically.

    Let us know if you have further questions with regards to this. Thanks.

     

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    Answered by markashton on December 02, 2011 at 06:25 AM

     

    Hi,

    This is a great implementation. But I think it has limited use in its current state.

    Just to flag this up again. I think there is great value in being able to:
    1) Control the number of submissions per form per month
    2) Being alerted to the fact that a limit is to be reached.

    Why?

    At Jotform you have a business model that is subscription-based and based on number of submissions. Why wouldn't everyone else want that if it's the most appropriate business model for you?

    Check this:

    Thanks Mark

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    JotForm Support

    Answered by liyam on December 02, 2011 at 09:14 AM

    Thanks for the comment, markashton.

    This new feature still has plenty of room to evolve and we definitely will put into note your suggestion.

    Thanks.

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    Answered by markashton on December 02, 2011 at 09:30 AM

    Liyam,

    On Feb 19th 2011, in this forum string (see above) I raised the feature request of setting a monthly cycle. I thought my note had been put into suggestion then. I'm hoping this is on a list already. Is it?

    Jotform is good but it doesn't provide the ability to run a subscription-based business model - that is why I use another provider - who does. They don't have a lot of the great features that Jotform does but they have this killer function.

    It has the power to be a dealbreaker. It opens up a complete business model opportunity for your customers and should be considered as such. If you were on the chalkface looking for viable ideas you'd understand what a great implementation this would be.

    It's nearly there. Can you advise Ayetkin directly that a user went to pains to explain this at the beginning of the year and that he will take time out of his working day, at no cost, to explain the solution exactly.

    Hope to hear from you

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    JotForm Support

    Answered by liyam on December 03, 2011 at 01:58 AM

    Hello Mark,

    Thank you for reminding that and I apologize for missing that out.

    I cannot answer that in behalf of the developers and our administrators since we have no knowledge on their current list of projects in development.  We'll let Aytekin know, and hopefully, we'll see this additional feature sometime in the near future.

    Thanks for your suggestions and support! :)

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    Answered by markashton on December 03, 2011 at 09:40 AM

    Hi Liyam,

    Bit lame that after all those months I'm afraid. I don't mind a "No, we aren't... or yes we are ..." but that suggests that it is in the realms of pure whimsy.

    Now, I oscillate from being on a paid tariff to a free one and I recognise that if you are not paying then... well ... you can't have too many complaints

    But this is for free to you guys. What actually happens is people like me stop putting forward suggestions - because there seems to be little return on investment. So, rather than eagerly jumping onto the forum ... we go ... can I be bothered? 

    Anyway Liyam - can you get me an answer to this question please i.e. ask the developers their viewpoint on this "obvious piece of golddust" and let me know please. If you are in any doubt to its massive relevance then please come back to me ;)

    Thanks, Regards Mark

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    JotForm Support

    Answered by abajan on December 03, 2011 at 10:42 AM

    Mark, it would certainly be a worthwhile addition to the submission limit feature and we quite understand your feelings and your "oscillation" to our Free plan but the hard reality is that we can only do so much for so many in a given time period. However, I'm sure our developers will do their best to see if the feature can be implemented as requested.

    The way this forum works, anyone who has posted to a thread automatically gets notified of all new posts to the thread. So, since Aytekin has posted to this thread, you can rest assured that he has seen all of your entries. Moreover, he is a very "hands on" person and takes all user requests that have merit seriously.

    You will be notified via this thread if and when the submission limit feature is tweaked to your liking.

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    Answered by dave edmonds on April 09, 2012 at 11:56 AM

    I'm a pro user and I don't see the "submission limite" under preferences and advanced...  I was thrilled to see this post, but I don't have the functionality... How can I obtain it?

     

    Dave

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    Answered by markashton on April 09, 2012 at 12:05 PM

    You're right Dave, it seems to have been removed? Can I second Dave's request to know the wherabouts of the Submission Number Limit?

    Many Thanks, Regards Mark

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    JotForm Support

    Answered by abajan on April 09, 2012 at 01:24 PM

    I'm afraid we had to disable the feature due to performance issues. Please see Limit Submissions has disappeared for details. Like you, I would love to have it implemented again.

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    Answered by 24hourtrading on June 28, 2012 at 10:47 AM

    Hi,

    Can I request that this feature be reinstated as soon as possible. We want to be able to limit numbers of submissions per form, and also to expire form on X date.

    With these features implemented, we would have a system capable of achieving our goals.

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    JotForm Support

    Answered by liyam on June 28, 2012 at 11:19 AM

    Hello 24hourtrading.  You can try this option for the meantime while the feature is not yet reinstated.

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    Answered by 24hourtrading on June 28, 2012 at 11:59 AM

    Hi Liyam,

     

    That method assumes that we'll be using the form in a PHP page, not embedding it on multiple websites.

    The principle advantage of outsourcing a form to JotForms is this affords us the ability to offer this and offload it to you - embeddable forms.

    We can't, for example, use your method with the Lightbox form, that people enjoy embedding in their websites directly.

    Your workaround is not appropriate for our needs, in other words - its the form itself which needs to switch off as soon as the limit is met, or the closing date/time reached.

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    Answered by 24hourtrading on June 28, 2012 at 12:00 PM

    Also, the answer points to the fact that form data is available publicly, and that Google could spider its way in? Is this right?

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    JotForm Support

    Answered by Mike_T on June 28, 2012 at 06:09 PM

    Form data can be public if you share some non-protected Report. Please note that you can control the fields you want to show, and also you can password protect all the reports except RSS one.

    I am going to create a ticket to check if we can enable the password protection option for RSS Reports too.

    There is a very little chance that RSS report may be crawled by Google Spider. It is not likely that Seach Engine Spider can find the RSS Report ID. Moreover, I think that we tell Search Robots to not index some important directories.