What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


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    Feature Request: creating an event calendar / Google Calendar Integration

    Asked by texoma51 on February 01, 2011 at 11:46 PM
    calendar report calendar listing
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    JotForm Founder

    Answered by aytekin on February 03, 2011 at 01:45 AM

    If you have a form which has a "DateTime" field on it, you can create an event calendar using that.

    1. Select that form on My Forms page

    2. Click on "Reports" button on the toolbar and then "Add New Report".

    3. Select the "Calendar Listing" option.

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    Answered by Tatiana on August 04, 2011 at 12:25 PM

    Is the calander feature available on the Free version?

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    JotForm Support

    Answered by NeilVicente on August 04, 2011 at 12:34 PM

    Hi Tatiana,

    Definitely, free accounts get the same functions as that of a paid one. The only difference between free and paid is the number of submissions that can be received in a single month. For more information, please visit Jotform Pricing Plans.

    Thanks!


    Neil

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    Answered by arpajo on October 09, 2011 at 05:42 PM

    Hello! What happened with the "calendar listing" icon? It disappeared :(

    Sincerely, 

    Roberto 

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    Answered by yasinco on October 09, 2011 at 06:17 PM

    Hi, Roberto

    Does your form have a "DateTime" field?

    You have to add one of these types of field to get the calender icon back!

    ~Yasin

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    Answered by AtacanC on October 09, 2011 at 06:37 PM

    Hi arpajo,

    After you added ''Date time'' field to your form, calender listing will be visible under ''Reports''. You can find the date time field under Power Tools in your form builder.

    @yasinco

    Thank you very much for the information.

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    Answered by arpajo on October 10, 2011 at 02:45 AM

    Perfect, thanks very much!

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    Answered by AtacanC on October 10, 2011 at 05:54 AM

    You are always welcome Arpajo. If you need further assistance, please let us know. Our team would be glad to help you.

    Thank you for using JotForm.

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    Answered by arpajo on October 10, 2011 at 07:52 AM

    Hello once again!

    Actually i'm afraid the "calendar" tool is not exactly what i'm looking for. I'll tell you what I would need, maybe its possible to do it with Jotform in another form:

    I work at a place where we organize a series of monthly events for our customers. In order for them to sign up, what we have been doing is sending them an e-mail with an attached Word document which they had to fill in with their names and send an e-mail back again with the filled attachment, which meant that they were coming to the event. 

    Seeing that this method is tedious both for the customer and for us (opening every word document, copying their name into a separate excel, etc), we wanted them to have access to an online calendar which showed them all the monthly events, and they would have to click on the event for the Jotform "form" to pop up and then they would fill in the form with their name. Therefore, we would have a list of the people who have signed up for every event. 

    I know this is possible with google docs; however, they don't allow editing the form theme, nor can we enter logos or any image. Jotform allows me to change these parameters, as our forms have to be differentiated until a certain extent. Can Jotform and Google Docs work together, at any point? It would be great if I could have the calendar itself from Google Docs but the links of each event led to the form by Jotform. Maybe Jotform can do all this by itself?

    Here is the video from Youtube with the Google Docs template that allows this: 

    Thanks!

    Roberto 

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    Answered by allanftd on October 10, 2011 at 08:13 AM

    Hi Roberto,

    Thanks for taking time to explain in detail what you need. I'm afraid to say that this is something that is not available in JotForm at this time. JotForm is not optimized to be a fully-functioning calendar software application but I will see if future integration with Google Calendar would be feasible. I will include this in our developers' to-do list but we cannot guarantee any ETA or if it will be implemented in the first place.

    Please follow us on Twitter and visit our blog page from time to time for updates about this feature request. Thank you and enjoy using JotForm!

    Allan

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    JotForm Support

    Answered by abajan on October 10, 2011 at 11:03 PM

    Roberto, Localendar might be just the thing to fit the bill. Have a look at my sample calendar with links to three events in October (click RSVP! in each instance).

    ~ Wayne

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    Answered by arpajo on October 13, 2011 at 07:01 AM

    Thanks very much, Wayne! Finally i'm using a mix between Google Calendar and Jotform. I'm using Google calendar to create the events, and then on the description of the event I copy the link of the form from Jotform, so that people can have access to the form directly from Google Calendar.

    Thanks again though! :)

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    Answered by Yasush on October 25, 2011 at 02:03 PM

     

    Hi Everyone,

    I am looking for a client self service online booking to be embedded to my photography website. http://goldencapture.com/#2187855/-Pre-Booking

    I was not sure if this list gets updated automatically each time when there are submissions entry, but after testing it out I find out that embed list gets updated flawlessly. great!

    So If I just can have control over what it can be shown in the calendar publicly would be an amazing solution for me, because I will be embedding the calendar list to the website along with the booking form so they can schedule their booking according to space availably.

    Also it there anyway that google calendar can be synced with jotform calendar?

    Thanks

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    JotForm Support

    Answered by fxr on October 26, 2011 at 05:08 PM

    Hello Yasush.

    I am sorry but we dont really have the ability to provide the functionality you are looking for in JotForm in its current form.

    What you are asking for is a rather sophiscated appointment management application with database interactions. It really is well beyond the scope of what JotForm can offer at the moment.

    Integration with Google Calendar is something that is definately being seriously considered by our developers. It probably will happen at some point, but I really am not in a position to say exactly when. 

    I really wish I had some better answers/solutions for you. My only suggestion for you is to have some kind of manual management of your diary when new appointments come in. Make that appointments list viewable to users before they fill out their appointment request form. Google calendar & Localendar are two options you have where your appointments diary can be made public & possibly embeded into a webpage along with your JotForm.


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    Answered by Yasush on October 26, 2011 at 05:13 PM

     

    Too bad!

    Well thats the only solution Im using at this moment. 

    Thanks anyways for such amazing 'form' solution. 

    Looking forward for google integration. 

    Thanks

     

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    Answered by bmlomax on March 23, 2013 at 07:50 PM

    abajan,

    I need some guidance. I am planning an event using Jot Form, and would like people who view my calendar on Localendar to add the event to their calender on Google, Yahoo, Outlook, and Hotmail. I am not sure how to do this. 


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    JotForm Support

    Answered by Welvin on March 24, 2013 at 01:03 AM
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    Answered by bmlomax on March 24, 2013 at 09:52 AM

    Thanks for answering the question, Welvin. I am hoping for abajan to write back. Since, his sample event calendar RSVP buttion with the option for users to save to their calendarsis actually what I am trying to do. I have tried using the HTML code on Jotform, and it did not work. Thanks!

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    JotForm Support

    Answered by EduardoMendez on March 24, 2013 at 10:57 AM

    @bmlomax , 

    Here is a page with a localendar embedded in it:

    http://learnspanish1on1.com/Testing/minicalendar.htm

    As per creating the calendar and the event, you would have to sign up with their service.

    http://www.localendar.com

    On JotForm, create a RSVP form such as this one:

    http://form.jotformpro.com/form/30824310646953?

    Once you have that, simply add an even to your calendar and embed the form on to the description of the calendar.  Here is a short video of the process:

    http://screencast.com/t/sPTqhUYv

    Please give that a try and let me know if that helps!

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    Answered by bmlomax on March 24, 2013 at 11:53 AM

    Thank you, Mr. Mendez! The video was very helpful.  Now, I am trying how to add the "save to" button on the event. Like this:  

    http://www.localendar.com/event?DAM=PublishedEvent&m=426006&event_id=230168&calendar_id=53&more_info=N&export_date=Apr%2002,%202013&category=-3

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    JotForm Support

    Answered by EduardoMendez on March 24, 2013 at 12:22 PM

    @bmlomax 

    The buttons are there, you just need to instruct you users to scroll down to find it:

    Here is a video to show you where they are and how I made the Thank you msg with the instructions for the users to add them to their calendars:

    http://screencast.com/t/uJnUaDne6au

    They are part of the localendar standard features.  Hope that helps!

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    Answered by bmlomax on March 24, 2013 at 02:02 PM

    Thanks again. I did not know they were standard features. I have been trying to add those buttons for days. Thank you for your help !

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    Answered by bmlomax on March 24, 2013 at 04:42 PM

    Mr. Mendez, thanks you the help again. I tried it and worked. I am SO happy. Thank you!!!

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    JotForm Support

    Answered by jonathan on March 24, 2013 at 05:37 PM

    @bmlomax

    Hi, on behalf of Eduardo, you're quite welcome! Contact us again anytime.

    Cheers!

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    Answered by famesproject on October 11, 2015 at 02:08 PM

    One question about the localendar and jotforms. I will have multiple events with multiple forms embeded in my localendar. How will i know which date has the user selected? I will offer different events with the same form and after submission all i get are the results from the form without the date of the RSVP.
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    Answered by grade4pagasa on August 19, 2016 at 01:02 PM

    Hi everyone. 

    I found a free and awesome 3rd-party widget that has the add to calendar functionality - the AddToCalendarAddToCalendar is used for event page on website and email. You can create event button on page and allow guests to add this event to calendar. You can also generate static link to this event for the email newsletters, docs and blogs. AddToCalendar supports:

    - Outlook (.ics)
    - Google Calendar 
    - Apple (.ics)
    - Yahoo 

     

    USES:

    - allow users to save event from booking / appointment / class registration
    - include add events in newsletters or email

     

    STEPS:

    For the AutoResponder (or emails in general), we cannot use the button-dropdown effect since web-email & clients strip off styling and javascript codes (based on my searches). If we need to include an AddToCalendar functionality in our AutoResponser:

    1.) go to addtocalendar.com > scroll to the bottom and

    2.) click the Just fill in the form button to enter your event details (fig. 1).

    3.) click the Update then Copy button once you're done

    4.) paste the copied code snippet in your AutoResponder 

    You can then try the submitting an entry to test the AddToCalendar widget once you get your email autoresponder. 

     

    Additional info:

    * If you have your own Thank You page, a blog or website, you can use the icons, glow button, and / or classic dropdown button (fig. 2) since injecting javascript codes is allowed there.

    * If you click iCalendar or Outlook, an .ics file will be downloaded (desktop).

    A screencast is provided at the bottom. 

    You can try a working demo I did here

    Note: use an email address you can access. Otherwise, you won't be able to test the AddToCalendar widget inside the AutoResponder.

    Hope this helps.

     

    Randy, fellow JotForm user. 

     

    -------------------------------------------------

    P.S. 

    JotForm just announced the release of their newest feature - AutoResponder attachments

    With this, you can opt to attach .ics files created either in Apple Mail or Outlook. Gmail currently displays the ics file and gives the option to save the event to your calendar.

     

    -------------------------------------------------

     

    fig. 1

     

     

    fig. 2 

     

    fig. 3 

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    JotForm Support

    Answered by Mike_G on August 19, 2016 at 02:28 PM

    @grade4pagasa

    We appreciate you taking the time to share this wonderful workaround with us and with other Jotform users.

    Thank you, also, for making a detailed instruction.

    Cheers!