How to create a hidden section for "office use only"?

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    hatikva
    Asked on December 31, 2017 at 07:43 AM

    Is it possible to have section in the form(application) that is not visible to applicants but can be accessed by office admin to update the status of the application(approved/not approved, by whom, date, etc for example).


    Thank you!

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    Nik_C
    Answered on December 31, 2017 at 08:17 AM

    Yes, that is possible, if your office admin is editing the submissions, you can insert get form page URL:

    1514726036Screen Shot 2017-12-31 at 2.19

    Then you can create a condition that will show certain part of the form:

    1514726145Screen Shot 2017-12-31 at 2.20

    Since the URL will contain 'edit' word it will trigger showing of the section of the form that you need.

    Let us know if that could work for you.

    Thank you!

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    hatikva
    Answered on December 31, 2017 at 09:16 AM

    Thanks but when I click on the link in the email after I have submitted an application it takes me to a blank application. How do I access the specific submission?

  • Profile Image
    hatikva
    Answered on December 31, 2017 at 09:43 AM
    Thanks but when I click on the link in the email after I have submitted an application it takes me to a blank application. How do I access the specific submission?
    ...
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    BDAVID
    Answered on December 31, 2017 at 10:14 AM

    What is the form in question? If you want to include the edit link to a specific submission in the notification, simply add it from the "Form Fields" dropdown:

    1514733259editlink.png

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    hatikva
    Answered on December 31, 2017 at 11:10 AM

    But that doesn't answer the original question that I need access to a hidden section that only office admin can see. How do I set it up like that?

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    BDAVID
    Answered on December 31, 2017 at 12:42 PM

    Please apply the workaround my colleagues suggested. Basically you need to create conditions to show the admin section only if the submission is loaded in edit URL. Here is a guide that also provides you an example on how to show or hide fields on edit URL only: https://support.jotform.com/help/389-How-to-Show-or-Hide-Fields-on-Edit-URL

    Let us know if you need more help.