How can I include the Text Fields in my emails and PDF submissions?

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    MPartridge1
    Asked on January 27, 2018 at 07:43 AM

    I have some text boxes in my forms that members accept, when they submit the form i am getting the confirmation box but losing the text that they are confirming.


    Is there anyway of keeping it so the text is submitted with the form showing what they have accepted?


    Hope that makes sense

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    EltonCris
    Answered on January 27, 2018 at 10:32 AM

    I think you're referring to the long paragraph (terms and conditions) in your form. Unfortunately, static text is not included in emails. You will have to copy and paste them into your email notification template.

    Here's how to edit the email notification/autoresponder template.

    https://www.jotform.com/help/430-How-to-Edit-the-Email-Template-for-Notifications-and-Autoresponders

  • Profile Image
    MPartridge1
    Answered on January 27, 2018 at 11:43 AM
    Hi
    The form auto uploads to Dropbox but it emits the long paragraph and terms and conditions. I want it to include them in the uploaded pdf form.
    Is it also possible to show they have accepted the terms etc rather than just saying accepted?
    Thanks
    ...
  • Profile Image
    Jim_R
    Answered on January 27, 2018 at 03:26 PM

    Just like in emails, TEXT FIELDS are not included in the PDF submission by default. To include the them, go to your form's SUBMISSIONS PAGE > click the GEAR icon > then tick the SHOW HEADERS AND TEXTS checkbox.

    Complete guide: How-to-Show-Headers-and-Text-in-the-PDF 

  • Profile Image
    MPartridge1
    Answered on January 28, 2018 at 06:43 AM
    New response receivedI will do that thanks. Will that then adjust all future submissions too?
    Also is there a way to get it too show that they have accepted it, all it says on the submitted form is accepted. It is a legally binding agreement.
    Many thanks
    Malcolm Partridge
    Watersplash Club
    76 Barton Court Avenue
    New Milton
    Hampshire
    Tel 01425610119
    sales@watersplash.org
    www.watersplash.org
    ...
  • Profile Image
    EltonCris
    Answered on January 28, 2018 at 08:04 AM

    Yes, new submissions will use the configured settings.

    When they accepted it, the text option on the following checkbox field in your form will be displayed on the PDF too. That would be your indication of the agreed terms.

    You can customize the text option if you want it to be more precise.

  • Profile Image
    MPartridge1
    Answered on January 28, 2018 at 08:43 AM
    New response receivedHi
    In the submission all i get is accepted, the tick box and text are removed.
    Many thanks
    Malcolm Partridge
    Watersplash Club
    76 Barton Court Avenue
    New Milton
    Hampshire
    Tel 01425610119
    sales@watersplash.org
    www.watersplash.org
    ...
  • Profile Image
    EltonCris
    Answered on January 28, 2018 at 08:50 AM

    Open the terms and conditions widget settings in your form and change the accepted text.

    Here's how: 

    I just realized that it has a separate setting, sorry about that. :)


  • Profile Image
    MPartridge1
    Answered on January 28, 2018 at 09:43 AM
    New response receivedok great, do you know if theres a way to keep the tick box?
    do you also know if on forms that is a binding agreement?
    Many thanks
    Malcolm Partridge
    Watersplash Club
    76 Barton Court Avenue
    New Milton
    Hampshire
    Tel 01425610119
    sales@watersplash.org
    www.watersplash.org
    ...
  • Profile Image
    BDAVID
    Answered on January 28, 2018 at 11:09 AM

    No, the widget does not have the option to keep the tick box. The agreement is linked through the widget, where you put the terms link. If you would like to show the terms inside the form, you could try the Short Scrollable Terms widget: https://widgets.jotform.com/widget/short_scrollable_terms