Outlook calendar invites

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    Asked on November 14, 2012 at 11:29 AM

    Is it possible to have an outlook calendar invite sent along with the auto response when someone fills out a form? 




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    Answered on November 14, 2012 at 11:52 AM

    Hello Darren,

    I am not exactly familiar with Outlook's Calendar, but after searching the web, I found something that might be able to help you.


    From what I understand, the above solution requires you to create a calendar event file and upload it to your website. You will then add a link to that file on your form's autoresponder. Check out the second solution on this thread to learn how to add a link to an autoresponder email.

    This workaround works in a way that when the form submitter receives the autoresponse, they will have to click the link to the calendar file and open it with their Outlook program and add it to their appointments.

    Hope this information helps in any way.

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    Answered on June 02, 2016 at 03:24 PM

    I also like this. I do think it is a rather std format on meeting invites sendt between mailsystems. When I invite people from outlook calender a google users gets it as an invite that goes to the calender.

    Hotels have starte sending booking confirms like this.


    Please make an autoresponer like this :-)

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    Answered on June 02, 2016 at 04:44 PM


    This thread is quite old, if you have questions regarding to this matter, please open a new thread, we will be glad to help you. 

    I would also like to share you this link, it is most recent and it achieves the same: how-do-i-insert-a-calendar-invite-into-an-email


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    Answered on August 19, 2016 at 12:57 PM

    Hi everyone. 

    I found a free and awesome 3rd-party widget that has the add to calendar functionality - the AddToCalendarAddToCalendar is used for event page on website and email. You can create event button on page and allow guests to add this event to calendar. You can also generate static link to this event for the email newsletters, docs and blogs. AddToCalendar supports:

    - Outlook (.ics)
    - Google Calendar 
    - Apple (.ics)
    - Yahoo 



    - allow users to save event from booking / appointment / class registration
    - include add events in newsletters or email



    For the AutoResponder (or emails in general), we cannot use the button-dropdown effect since web-email & clients strip off styling and javascript codes (based on my searches). If we need to include an AddToCalendar functionality in our AutoResponser:

    1.) go to addtocalendar.com > scroll to the bottom and

    2.) click the Just fill in the form button to enter your event details (fig. 1).

    3.) click the Update then Copy button once you're done

    4.) paste the copied code snippet in your AutoResponder 

    You can then try the submitting an entry to test the AddToCalendar widget once you get your email autoresponder. 


    Additional info:

    * If you have your own Thank You page, a blog or website, you can use the icons, glow button, and / or classic dropdown button (fig. 2) since injecting javascript codes is allowed there.

    * If you click iCalendar or Outlook, an .ics file will be downloaded (desktop).

    A screencast is provided at the bottom. 

    You can try a working demo I did here

    Note: use an email address you can access. Otherwise, you won't be able to test the AddToCalendar widget inside the AutoResponder.

    Hope this helps.


    Randy, fellow JotForm user. 




    JotForm just announced the release of their newest feature - AutoResponder attachments

    With this, you can opt to attach .ics files created either in Apple Mail or Outlook. Gmail currently displays the ics file and gives the option to save the event to your calendar.




    fig. 1



    fig. 2 


    fig. 3