how to get filled form as a PDF?

  • Profile Image
    swetalvadi
    Asked on February 25, 2011 at 09:40 AM

    i have created a form useing JotForm. When user fills out the form and clicks on "Submit" button i want Jotform to send entire form as a PDF to designated email address? how can i do this?

    Thanks a bunch....

    Swetal

  • Profile Image
    obi-wan
    Answered on February 25, 2011 at 01:13 PM

    Hi Swetal,

    Unfortunately Jotform do not have a feature as creating a pdf file for each submission and send as mail notification. But a solution I could think of now is, maybe it could solve your problem. You can add a "File Upload" to your form and ask your users to fill form and get a pdf or xps file by using "print" attribute of their browsers. Then they can submit this file by the file uploader you added to your form so the file and submission would come to you together.

    If this is not what you are looking for, just let me know so we can try to find another solution if it is possible.

    Fırat

  • Profile Image
    alamaanah
    Answered on February 25, 2011 at 07:37 PM

    That is a horrible solution for the problem. Instead of making a situation easier, you have just managed to complicate it 10 times more for the user. Please delete your suggestion.   

  • Profile Image
    liyam
    Answered on February 25, 2011 at 09:18 PM

    We'll forward this inquiry to the developers for feature request

  • Profile Image
    aytekin
    Answered on February 26, 2011 at 12:39 AM

    I'm not very familiar with it but I know some users do something called Mail Merge. You can basically download all submissions as an Excel file, and use the Word to create documents for each submission.

    You can try that for now. We added this to our feature requests list. It has been asked a few times in past.

  • Profile Image
    swetalvadi
    Answered on March 02, 2011 at 08:46 AM

    Thanks everyone for your suggestions.........

    @ Firat - it is a good suggestion but i think users will get more confuse and i think in order to print as a "PDF", you have to have Acrobat's standard or professional version.... Free one won't allow users to print as PDF. please correct me if i am wrong.....

    Excel - how do i go about this option? in the older version it was easy to capture data into Excel and respective department was able to download data thru a link.... i don't see this option(s) in the newer one......

    Swetal

  • Profile Image
    obi-wan
    Answered on March 02, 2011 at 10:43 AM

    Hi Swetal,

    Actually there are some other software which can do this job but I admit it can be confusing for a lot of users. It was just a suggestion which I thought can be useful if you had an urgent situation. 

    In order to extact your submission data in to an Excel file you can follow these steps below:

    1. Click "My Forms" on the top
    2. Click on the Form name you want to export submissions to Excel file
    3. Click on "Submission"
    4. Scroll down the page, On the Gird Table, Right Above the Submission Date title, you will see "EXCEL" button.

    (You can export the submissions to CSV file as well. It is right near the EXCEL button)

    Fırat

  • Profile Image
    swetalvadi
    Answered on March 02, 2011 at 11:36 AM

    Firat,

    is there a way to respective department to download their responses thru a link? cause i don't want to share my id/passwd to everyone and/or i don't want to download it everyday and give them the excel file.... you know....

    Thanks a lot...

    Swetal

  • Profile Image
    obi-wan
    Answered on March 02, 2011 at 12:23 PM

    You can follow these steps below to get reports for your forms:

    1. Select your form on "My Forms" page
    2. Click on Reports
    3. Click on Add New Report
    4. Select "Excel" option and complete the wizard

    If you bookmark the URL provided on the last step to download the Excel feed you can just send the Excel URL to people who you want to be able to access reports and those people will be able to download the latest spreadsheet every time they click on the link.

    Fırat

  • Profile Image
    tmi
    Answered on March 28, 2011 at 12:37 AM

    @Swetal:Mail Merge is a good idea. You can bulk print into pdf and probably save this in some folder for the rest of your teams to retrieve. You can use PDF 995 (free version) or simple word file.

     

    Excel: Jotform V2 seems have removed the date wise export facility that was there in V1. I wish they would bring this back. We need to download the whole hog now!

  • Profile Image
    bahurd
    Answered on April 03, 2011 at 12:47 PM

    Has anyone come up with a clean solution that doesn't require the user to do anything other then click "submit"?

    For my small business, we ask the user to enter information and make selections on a graphical fillable PDF form.  We take the completed form and work from it to make an estimate.

    Brian

  • Profile Image
    obi-wan
    Answered on April 04, 2011 at 02:53 AM

    Hi bahurd,

    This feature request is assigned to one of our developers but at the moment there is not anything new about this on Jotform. I can not predict when it would be implemented but probably not too long.