Is it possible to protect different forms with different passwords?

  • Profile Image
    wilkefamily
    Asked on March 22, 2019 at 06:27 PM

    Hello,

    is it possible to protect different forms with different passwords? This is an important purchase criterion for me.


    David 

  • Profile Image
    Richie_P
    Answered on March 23, 2019 at 01:19 AM

    UPDATE (August 20, 2019): Password protection feature is available now. 

    Here is how it works:

    1. Open the Form Builder and find the Enable Password Protection option under the Settings tab. 

    15662961281.png

    2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.

    1566296147Screen Shot 2019-08-20 at 10.4

    3. When you set a password for the form, a person who wants to open the form will see this page:

    1566296207Screen Shot 2019-08-20 at 10.5

    4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:

    1566296231Screen Shot 2019-08-20 at 10.5

    5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:

    1566296247Screen Shot 2019-08-20 at 10.5

    6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.

    1566296263Screen Shot 2019-08-20 at 11.0

     

     

     

    To clarify, do you want to protect your form submissions?

    You may encrypt your form  and create your own private key to be able to view the submission.

    You may check this guide: https://www.jotform.com/help/344-Encrypted-Forms-and-How-to-Use-Them

    You may add an access code in your form so that only those users that has the code can open your form.

    You may do this by using conditions. With this example condition, the fields will only show when you enter the code "12345"/

    Guide:https://www.jotform.com/help/57-Smart-Forms-Using-Conditional-Logic

    I have created a sample form https://form.jotform.com/90810889057971, kindly check it out and let us know if this fits your requirements.

  • Profile Image
    wilkefamily
    Answered on March 24, 2019 at 10:17 AM

    Thanks for the answer. I have it now as in the example form. However, this is only an unsafe solution, since the password is in the source code. Is it planned in the future to integrate a real password protection? This is already possible with other providers.

  • Profile Image
    Victoria_K
    Answered on March 24, 2019 at 12:23 PM

    Hello David, We do not have a direct option to password protect forms yet. But, I am now submitting a feature request based on your query. 

    Once we get this option, we will inform you via this thread. 

    In the meantime, please consider embedding forms to password protected web page.

  • Profile Image
    wilkefamily
    Answered on March 24, 2019 at 12:58 PM

    Thanks, I will do it first. But even if the page in which the code is embedded is encrypted, if anyone can locate the link to the form can view this. Please excuse my bad English. re there any more questions about this feature? Is it something planned in the future?

  • Profile Image
    Victoria_K
    Answered on March 24, 2019 at 02:36 PM

    Unfortunately, we do not know if this feature will be added in the nearest future. 

    But, your forms are private. They are not indexed on any search engines unless you have shared your form URL on public pages. So, if you only embed the form on password protected page, this can help.

    If you have shared your form publicly and you want people to stop from viewing your form, I suggest to make a clone version of your form and disable the original one. 

  • Profile Image
    nelly
    Answered on August 20, 2019 at 07:13 AM

    UPDATE: Password protection feature is available now. 

    Here is how it works:

    1. Open the Form Builder and find the Enable Password Protection option under the Settings tab. 

    15662961281.png

    2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.

    1566296147Screen Shot 2019-08-20 at 10.4

    3. When you set a password for the form, a person who wants to open the form will see this page:

    1566296207Screen Shot 2019-08-20 at 10.5

    4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:

    1566296231Screen Shot 2019-08-20 at 10.5

    5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:

    1566296247Screen Shot 2019-08-20 at 10.5

    6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.

    1566296263Screen Shot 2019-08-20 at 11.0