Can I limit access to what forms my team can edit?

  • Profile Image
    momentum3
    Asked on April 04, 2019 at 10:51 AM

    Morning,

    I highly doubt this is an option, but wanted to check. 

    We have multiple team members that only should have access to certain forms (Only can edit certain ones). But of course, anyone logged in can see ALL of them and edit all of them.

    Is there a way to limit which they can edit?  This would just cut down the chance of someone editing a form they shouldn't touch. 

    Thanks so much for your help! 

  • Profile Image
    Nick_So
    Answered on April 04, 2019 at 12:28 PM

    Are you referring to editing the submissions through edit link in the email notification? If yes then you can remove the edit link and share the edit link to individual users who are responsible for their respective forms.

    Or if your form has multiple answers and if you want the submissions to be diverted to a different email address as per the answer, you can do so by setting up an email condition.

    08-20-2017-1503213754.png

    Let me know if you have any questions or need any further help.

  • Profile Image
    momentum3
    Answered on April 04, 2019 at 03:37 PM

    Thanks for your response Nick.

    I'm actually wondering about actually accessing the backend of each form.  

    For example: The image I posted in the original post I have 2 forms.  And I able to add a password to those where only certain people on my team can access them? 

    This is so that someone who isn't supposed to have access to a particular form doesn't go in and change anything. 

    Does this make sense?  

    Thanks so much!

  • Profile Image
    Mike_G
    Answered on April 04, 2019 at 05:07 PM

    I believe what you are referring to is adding people on your team as a sub-user account of your (main) account. However, it seems that you haven't used that feature before and it was already discontinued in October. — How-to-Share-Forms-with-a-Sub-Account-User

    Since that is the case, how would you like to consider using Form Collaboration instead? Understanding-Form-Collaboration

    If you have other questions or concerns, please feel free to let us know.

  • Profile Image
    momentum3
    Answered on April 04, 2019 at 05:21 PM

    Thanks so much.  I think this plan will work for what we are needing!  I appreciate it.