Single Form Used by Multiple Users

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    tejasbrian
    Asked on April 30, 2019 at 11:50 AM

    Whether in the Free version or your Subscription version, can you provide the following functionality for a form we create?

    Form accessed individually through log-in by 10 different individuals without invite.

    Each using the same form to creating their own submission that can be retrievable for editing and re-submission.

    Is there a way to tie the User to a specific submission or a specific Form that the other Users do not have access.

    We are looking to have a web based order form, used by sales people to submit to the warehouse for Order fulfillment. Can what you offer provide this kind of functionality?

    We have built a form and really like your product.

    Recommendations?

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    david
    Answered on April 30, 2019 at 01:33 PM

    There isn't a direct way to allow for authentication prior to filling out forms.  There are workarounds like using the Spreadsheet to form widget to fill out the form if a unique code matches one in an uploaded spreadsheet:

    https://www.jotform.com/help/442-How-to-Use-the-Spreadsheet-to-Form-Widget

    Then using a condition to show the rest of the form if a specific field is filled by the widget:

    https://www.jotform.com/help/316-How-to-Show-or-Hide-Fields-Base-on-User-s-Answer

    This would limit the availability of the form fields to only those who have a code in the sheet.

    As for a web based order form, it should be possible to collect nearly any data you'd like.  Here is more information regarding order forms specifically:

    https://www.jotform.com/help/47-Order-Form-Basics/