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JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

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    Can I create a detailed staff database using jotform?

    Asked by lauratia on February 26, 2013 at 10:01 AM

    I currently use jotform for our staff to fill out various forms: personal details form, contract aggrement, feedback form, etc.

    Is it possible to create a large staff database using jotform. Am I able to add info to a submitted form? e.g upload scans of certificates, add notes, info staff have submitted, etc. 

    I will be requiring our database to hold the following information:

    Personal Info (Name, DOB, Add, etc)
    CV file (prob word file, staff has emailed us)
    Employement info (what jobs they have done, dates, etc)
    Application form (jotform file)
    Contract form signed (jotform file)
    Training record (notes on what each staff has done)
    Qualifications (upload scans)
    Notes (which can be added to) 

    Thanks for any assistance :)



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    Answered by jefreylandicho on February 26, 2013 at 10:11 AM

    Yes it is possible to hold large data using Jotform. I would suggest upgrading to a paid plan as it increases the submission limit and data storage of your account.

    Jotform create a submission data list of each form submission that is being sent.  The submission function acts as a database of all the submission you have received. This submission data can also be download in excel, pdf and csv format.

    The forms you have listed is quite possible with Jotform and can hold the required information you need. If you are expecting a large volume of submission each month.

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    Answered by maineventsecurity on February 26, 2013 at 10:19 AM

    Thanks for this. We are on a paid plan with you as we do get quite a few submissions already. So how do I get all the various submissions into 1 organised database?

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    Answered by jefreylandicho on February 26, 2013 at 10:31 AM

    If each form has the same field , you could integrate a Google Spreadsheet in your form, if not you can try doing the step mentioned in the link below


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    Answered by maineventsecurity on February 26, 2013 at 10:36 AM

    Each form will have different fields as they will contain different information, some forms will be submitted by our staff and other forms will be created by us for the staff member.

    I will read through the link you sent and see if this can help. Thanks