Can i generate passwords/limit access to different forms?

  • cupe3903
    Asked on June 19, 2019 at 2:12 PM

    Hi there, 

    We are generating different forms under our account. Some forms need a level of privacy. I'm wondering if there is a way to create passwords for individual forms within this account? Or limit access to submissions? 


    Thanks, Sharmeen 

    cupe3903office@gmail.com

  • Alan_D
    Replied on June 19, 2019 at 5:05 PM

    UPDATE (August 20, 2019): Password protection feature is available now. 

    Here is how it works:

    1. Open the Form Builder and find the Enable Password Protection option under the Settings tab. 

    Can i generate passwords/limit access to different forms? Image 10

    2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.

    1566296147Screen Shot 2019 08 20 at 10 Screenshot 21

    3. When you set a password for the form, a person who wants to open the form will see this page:

    1566296207Screen Shot 2019 08 20 at 10 Screenshot 32

    4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:

    1566296231Screen Shot 2019 08 20 at 10 Screenshot 43

    5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:

    1566296247Screen Shot 2019 08 20 at 10 Screenshot 54

    6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.

    1566296263Screen Shot 2019 08 20 at 11 Screenshot 65

     

     

    As far as I understand you want to create password protection to editing the forms. Unfortunately, there is no option like that. But regarding your second concern, if you encrypt a form, you need to upload your private key file to your browser to see submissions. Without this key file, no one can see your submissions of this form.
    Guide: Encrypted-Forms-and-How-to-Use-Them 
    Please let us know if you are asking about anything else.

  • Nur Karabağ JotForm Developer
    Replied on August 20, 2019 at 6:30 AM

    UPDATE: Password protection feature is available now. 

    Here is how it works:

    1. Open the Form Builder and find the Enable Password Protection option under the Settings tab. 

    Can i generate passwords/limit access to different forms? Image 10

    2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.

    1566296147Screen Shot 2019 08 20 at 10 Screenshot 21

    3. When you set a password for the form, a person who wants to open the form will see this page:

    1566296207Screen Shot 2019 08 20 at 10 Screenshot 32

    4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:

    1566296231Screen Shot 2019 08 20 at 10 Screenshot 43

    5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:

    1566296247Screen Shot 2019 08 20 at 10 Screenshot 54

    6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.

    1566296263Screen Shot 2019 08 20 at 11 Screenshot 65