Need to create an "addition" form to send back to submissions

  • Profile Image
    PossePictures
    Asked on April 05, 2011 at 12:48 PM

    This form will act as a confirmation to a submission... We are a photography studio, so the submissions we receive are inquiries which detail a clients contact information and specific needs for a photo-shoot. We need to create a confirmation form that contains the information from the original submission ...  and send back with additional specific information pertaining to their shoot. Such as date and time, location, hair/make up artist, # of people, rates, payment etc.

    Please advise as soon as possible, Thanks

  • Profile Image
    DanielGriffin
    Answered on April 05, 2011 at 04:08 PM

    Hi there,

    I'm not sure that I understand your requirement correctly.  If the extra information is likely to change (eg date, artist availability, etc.), then really you are talking about building a web application.  It wouldn't be possible to achieve this just with forms.  I would approach it as follows:

    Create the form for your customer to send you the data, and enable sending of Post data. (See this link for more info)
    http://www.jotform.com/answers/2696-WHat-is-send-post-data-

    Set the form to use a custom Thank-you page.  (See this link for more info)
    http://www.jotform.com/help/51-How-to-Post-Submission-Data-to-Thank-You-Page

    Build your custom thank you page using some scripting language like PHP.  The page should accept the data from the form and use that to look up the other details in your own database before sending the confirmation.

    If I have misunderstood your requirement please do get back to me and I'll try to help.

    Thanks,

    Daniel

  • Profile Image
    allanftd
    Answered on April 05, 2011 at 04:25 PM

    Hi PossePictures,

    This scenario may be possible with JotForm, although there is some degree of difficulty, and creativity with some programming skills is needed.

    There are two steps involved to make this possible:

    1) Create the basic inquiry form (client contact information), then follow the steps in this link - http://www.jotform.com/help/51-How-to-Post-Submission-Data-to-Thank-You-Page

    The above tutorial includes instructions that you need to do in order to display the answers in your custom Thank You page.

    2) Create another form this time asking for, as you described, additional specific information pertaining to their shoot such as date, time, location, make up artists, rates, payment, etc. Then embed this form in the custom Thank You page you created in step 1 using the Iframe embed code. For information about using Iframes, please visit this link - http://www.jotform.com/help/67-So-Which-Form-Embed-Code-Should-I-Use

    Note that you will receive two submissions for this setup. You may need to use hidden fields in order to link these two submissions. 

    Please let us know if this works for you or not so that we can assist you further if needed. Thank you for using JotForm!

    JOTFORM SUPPORT

  • Profile Image
    PossePictures
    Answered on April 05, 2011 at 06:32 PM

    Hello- I received your reply regarding my question. I included an actual submission form from our studio.. called Photo Inquiry.  
    once this is received we need to review the information, speak to the individual and then send back a form estimating cost and or confirming details pertaining to the submission. 
    Using the original form with a few extra form/payment tools added would be ideal. 
    Ideas:
    a second page addition we could send back, or cloning the submission form and adding or embedding a job confirmation/estimate link to the reply.
    FYI:
    Not every submission will require and estimate/confirmation form ,so the "thank you option" is not an option. 
    every submission will require us to fill in specific details pertaining to each job... even in a general text box. 
    A signature agreement is the goal to confirm the deal. 
    So it makes sense to use the exact information sent, than to copy and paste or attach to another "form" method.
    Thanks 
     
    Renee Adams
    T: 214-466-0227
    adams4film@yahoo.com
  • Profile Image
    DanielGriffin
    Answered on April 06, 2011 at 11:45 AM

    Hi Renee,

    In that case you could try the following. 

    1.  Clone the original form and add the extra fields as you've already mentioned.

    2.  Create a link in the body of your email notification (which you will recieve) but set it up so that it prepopulates the second form with the values from the first. To do this you'll need to edit the html of the email notification:

     

    So for example, say you have two forms, IDs 1111111 and 2222222.  in the notification email from form 1111111, set up your link.

    <a target="_blank" href="https://www.jotform.com/form/2222222?email2={email1}&name2={name1}">example</a>

    Obviously {email1} is just an example.  Your own form will have lots of different fields that your link will need to contain and they will all need to be linked together.  Have a look at this post on prepopulating forms to get a better idea how it works. 

    https://www.jotform.com/answers/8229-Return-Visit-Pre-Populate-Fields#1

    Note also that both forms might not have all the same field names, so just check that you"re poing to field2 with value1.  So, when you recieve the notification from 1111111, it will have a link in it which points to 2222222 and prepopulates some fields in that second form with the values from form 1111111.

    One other point to note about this is that passing data by the URL string is limited to a certain length, so depending on which type of web server you have you might loose something.  Spaces in text are also a problem, so try to avoid passing text area fields, etc or escape them with some javascript.

    Thanks,

    Daniel