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    Google Drive (or DropBox) integration - create only one Main folder and PDF file base on the selected field name

    Asked by Astronauts4Hire on May 02, 2013 at 12:10 AM

    Suggested features for Google Drive / DropBox integration:

    1. Selection between current mode (folder per submission with PDF and submited files) and just putting PDFs in the main folder with the selected name otherwise used for the folder (e.g. Full Name) and no uploaded files (just links to the JotForm storage of submitted files).

    2. Show a pop-up to place the JotForm submissions folder in a specific Google Drive folder. I realize I can modify the created folder, but this would be more convenient.

    3. Allow editing of the integration rather than have to remove and redo when needed.

    #2 and #3 moved to their own requests.

    #1 is not achievable AFAIK, #2 and #3 have workarounds.

    dropbox Submissions JotForm name
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    JotForm Support

    Answered by jonathan on May 02, 2013 at 04:52 AM

    Hi Amnon,

    I am sorry if I will have to request you to revise this post.

    You can create new post easily her http://www.jotform.com/contact

    As much as possible, we would like to have separate post for each question/topic because these topics are usually assigned individually to a support member or developer.

    You're current post have 3 topic on it, it will be inconvinient to assign it to a single support.

    ---

    I will address the 1st one. So, I need to get more details about #1.

    What you meant to say is, during integration, you want to manually create the sub-folder?

    Currently, during integration, you have the option to create the "main" folder where the submision will be dump. And each submission, will create "sub-folder". 

    What then will be the content of the main PDF? and or the sub-PDF..

    If you can describe this to us further, I will be more than glad to forward your feature request so that it can be included in the wishlists.

    Thanks.

     

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    Answered by Astronauts4Hire on May 03, 2013 at 12:48 AM

    I will separate to 3 requests.

    Details for the 1st:

    Currently Google Drive integration creates a folder per submission. In that folder there is 1 file that is the PDF of the submitted form, and submitted files if there are any.

    The variant I am suggesting (which recently I manually did) was to create just the PDF and name it the same way like each submission folder would be.

    For example: Form that requests name and favorite color.

    Let's say I choose "Full Name" as the name of each submission.

    Instead of a folder for each submission and the submission PDF inside of it, the result would be PDFs named <Full Name> and no folder created per submission.

    The main folder will be created, but the sub-folders will not be created, only PDFs of each submission in the main folder.

    Hopefully this explanation makes it clearer.

    Thanks!

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    JotForm Support

    Answered by jonathan on May 03, 2013 at 04:43 AM

    Hi again Amnon,

    Thank you for taking time to explain it further.

    Your explanation is clearer and I have now forwarded this to our next level support to be review. And hopefully be granted and be included in the feature request lists.

    Regards,

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    Answered by itrans on May 14, 2013 at 10:31 AM

    +1 for Amnon's observation

     

    Unless there is autoincrement or {anotherToken} [token doesn't replace there] then there is no surefire way to avoid multiple folders with the same name. Complicated for entry level users.

    Yup, GD APi documentation not good here. Maybe consistently setting the folder name and parentage from inside the form editor would help.

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    JotForm Support

    Answered by KadeJM on May 14, 2013 at 01:12 PM

    @itrans

    Thank you for the added detail and clearifiation in response to original details about this thread. It's been dually noted.