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    How can I hide certain parts of the form and show/answer these parts in a response email to each submission?

    Asked by gonzala on May 06, 2013 at 11:47 AM

    I am creating a Time Off Request Form for my department in which individuals can submit for vacation, meeting time, comp day, or personal day. I would like for the sections below the submit button to be hidden from the person requesting the time off. When the form is submitted, I would like for our department manager to be able to complete these previously hidden sections (date received, status or request, and comment section) possibly in the same email that the form was originally submitted and received in and then forward this email to the individual requesting time off. This way the individual receives an email stating whether their request has been approved, denied, or waitlisted. Can you please let me know the easiest way to achieve this or something close?

    Page URL:
    http://form.jotform.us/form/30025331545139

    email sections hidden status
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    JotForm Support

    Answered by jonathan on May 06, 2013 at 05:09 PM

    Hi,

    You can achieve this using these guides

    1. Smart-Forms-Using-Conditional-Logic

    2. How-to-Hide-or-Show-Multiple-Fields-at-Once-Based-On-a-Single-Conditional-Entry

    3. Prepopulating-the-fields-to-your-JotForm-via-URL-parameters

    4. Send Email after Submission (from Smart-Forms-Using-Conditional-Logic)

     

    Here is a test form http://www.jotformpro.com/form/31256665979975?

    I have added another textbox (Managers Code) and use collapse field to hide the manager's section. And then create conditions email for the autoresponder email

     

    In the "Managers code" use the "managersonly" for the department manager to see the hidden section when the manager is editing the submission. There is an edit link in the notification email for manager's.

    You can check the test notifications here http://jonathan.mailcatch.com/en/temporary-inbox

    Hope this help. Please inform us if you need further assistance.

    Thanks.

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    JotForm Support

    Answered by jonathan on May 06, 2013 at 05:10 PM

    I am sorry I just double checked. For correction, #3 is not needed anymore.

    Thanks.

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    Answered by gonzala on May 07, 2013 at 09:15 AM
    Hi Jonathan,
    Thank you very much for your assistance. I have been following along but for some reason I am not able to set conditions. This is what shows up when I attempt to:
    [cid:image001.jpg@01CE4B03.5E0BCDA0]
    Any ideas why this is happening? I would like to set up a good amount of conditions and this proves difficult when the above keeps happening.
    Thank you,
    Amanda R. González
    Executive Secretary to the Chief
    Department of Anesthesiology
    Massachusetts Eye and Ear Infirmary
    243 Charles Street, Suite 712
    Boston, MA 02114
    P: 617.573.3380
    F: 617.573.4033
    Email: Amanda_Gonzalez@meei.harvard.edu
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    JotForm Support

    Answered by KadeJM on May 07, 2013 at 12:33 PM

    Hi Amanda, it looks like you tried to link an image for us to view but unfortunately we cannot seem to find or see it to figure out what is happening. Can you please try using our Image Uploader (see image provided below) or ImageShack and then paste the image or link it here so that we can get a better understanding of the problem you are experiencing.

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    JotForm Support

    Answered by KadeJM on May 07, 2013 at 12:34 PM

    Unless you meant that as the error you are getting - [cid:image001.jpg@01CE4B03.5E0BCDA0] ?

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    Answered by gonzala on May 07, 2013 at 01:46 PM
    Certainly, I hope you can now see it at this link: http://imageshack.us/photo/my-images/703/jotformconditions.png/
    Amanda R. González
    Executive Secretary to the Chief
    Department of Anesthesiology
    Massachusetts Eye and Ear Infirmary
    243 Charles Street, Suite 712
    Boston, MA 02114
    P: 617.573.3380
    F: 617.573.4033
    Email: Amanda_Gonzalez@meei.harvard.edu
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    Answered by moonzkie on May 07, 2013 at 03:58 PM

    Hi,

    Can you please specify which browser are you using, for us to check further? I am not able to replicate on the said problem. Also, I can see you already have a few conditions made are you still experiencing the said problem?

    Thank you.

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    Answered by gonzala on May 08, 2013 at 08:52 AM
    I am using Internet Explorer and am unfortunately experiencing the same issue.
    Amanda R. González
    Executive Secretary to the Chief
    Department of Anesthesiology
    Massachusetts Eye and Ear Infirmary
    243 Charles Street, Suite 712
    Boston, MA 02114
    P: 617.573.3380
    F: 617.573.4033
    Email: Amanda_Gonzalez@meei.harvard.edu
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    Answered by glennlee on May 08, 2013 at 10:57 AM

    Hi Amanda,

    Sorry for the inconvenience this may cause you.

    I saw your printscreen of your condition box, however I tried to it on my end and I cannot see the same error.

    Please try to use other browser such as google chrome or firefox. If the error persists please feel free to contact us again. Thanks!

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    Answered by steven krumholz  on December 08, 2015 at 12:51 PM

    am Dr Krumholz,i need the copy of the cancelled check the front and bacK?