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    Can I have a sign-up sheet as part of my form, where the names that are filled in on the sign-up become part of the form?

    Asked by AmerDamer on May 31, 2013 at 11:57 AM

    For example, we want to have only 6 people sign up for a particular area of VBS volunteering.  As people fill in the form & sign up for a certain area, we'd like that to be the default text on the form so that the next person that comes along will be able to see who is signed up & can't sign up for the same slot.  Does that make sense?  Thanks.

    next fill thanks
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    JotForm Support

    Answered by jonathan on May 31, 2013 at 12:35 PM

    Hi,

    I am sorry, but this hard to achieve on the form using the form builder alone.

     
    The way I understand your requirement, you need persistent data on the form.. i.e. the answered questions will be in the form and any users will be able to see the already filled-in questions.

    The Edit_Link feature could have been ideal for this, as any user can be able to modify/edit/update an already submitted form  -- the downside is that anyone  can alter the other users/anaswers existing on the form.

    You can see the Edit Link available in the email notification.

     

    The better process to achieve your requirement is to use the form's source code. (guide: How-to-get-your-Form-Source-Code)

    Using the form's source code, you can create your own functions that can populate the form onload with previous answeers done by users.

    The current user should not be able to modify/alter the other slots/answers done by another user. By using your own function code, you can set the other filled in answers as read-only.. this will prevent the current user from altering the other slots/answers.

    Hope this help. Contact us again anytime if you have other inquiry.

    Thanks.

     

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    Answered by AmerDamer on May 31, 2013 at 01:15 PM

    Okay.  Since your "better process" is like a foreign language to me, I think I should stick with the "Edit Link" option.  I'm not too worried about people making changes they shouldn't.  And were not dealing with thousands of people.  It's maybe over 100 people we're dealing with & they're all people I know.  I will read up on the edit-link feature & see if I can figure it out.  If I can't, I'll be back in touch.  Thanks!!

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    Answered by AmerDamer on May 31, 2013 at 01:38 PM

    Couldn't really find any info in the user guide about how to use the edit link feature.  Do I have to apply edit link to each individual field that I want to allow the user to modify?  I'm also a little confused as to why this feature is found in the email alerts section?

    So should all the fields that I want to apply this to look like the line below:

    Assistant - {assistant117}{edit_link}

    Please help.  Talk to me like I'm computer illiterate, please.

    Thank you!!

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 01:56 PM

    Sorry about that. I agree, it seems my choice of words where to "technical". I will improvise.

    There is actually an existing guide about Edit Link -- but it was deprecated (not yet updated) here

    http://www.jotform.com/help/96-How-to-Make-a-Clickable-Edit-Link-DEPRECATED- 

    In the guide, it seems complex -- but it actually is just what the Edit Link  does.

     

    You can try my test form http://www.jotformpro.com/form/31504927192959? to understand how the Edit Link works.

    Inform us if you need further assistance.

    Thanks.

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 01:58 PM

    I missed to answer your other question...

    "So should all the fields that I want to apply this to look like the line below:"

    No.  The edit link is a link to the submitted form.. when use this link, you will be able to review the answers on the form and EDIT them if you want (submit again), so the answers can be change.

     

    Thanks.

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:02 PM

    In my test form http://www.jotformpro.com/form/31504927192959 if you provide your correct email address, you will recieve the autoresponder email with the Edit Link.

     

    Thanks.

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    Answered by AmerDamer on May 31, 2013 at 02:18 PM

    Okay - I don't see how an edit link will help me.  What I want is characterized by your quote, " you can create your own functions that can populate the form onload with previous answeers done by users"  How do I do that??  If they sign up for a certain job, I want their name to "stick" so that the next user will see the populated field & therefore, not sign up for that job.  If this is too difficult, I am thinking about linking to an online sign-up form (like signupgenius.com, for example).

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:25 PM

    You can provide the Edit Link to all the other users... example, I answered the test form and submitted it. I will provide you the Edit Link -- are you able to see my name already on it?

    The form is already filled in.. the next user can "continue" the other options.

    Thanks.

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    Answered by AmerDamer on May 31, 2013 at 02:29 PM

    Oh!  I understand now.  The problem is we are going to put the link to the form on our church's website.  I have no way of changing that link as the form gets filled in.  That link will remain the original link.  Does that make sense?

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:32 PM

    My Edit Link is not accessible to you.. since it is my support account.

    Please try this Edit Link instead. It should work. My apology for the initial mistake.

    Thanks.

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:39 PM

    You will only need to post the Edit Link once... everytime another person/user edits the form (the answers wre changed), using the same Edit Link  will reveal the updating/changing form...

    I edited the form and re-submitted. You can check it using the same Edit Link

    Please try editing the form and submit.. put your name for example, I wlll then check on my end if I can view the changes you did.

    Thanks.

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:44 PM

    It works.

     

    Thanks.

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    Answered by AmerDamer on May 31, 2013 at 02:45 PM

    Oh - yay!!!  Now I understand even more & I see how this will work for our purpose.

    So I only need 1 edit link for the entire form & then I should use that link as the link everyone uses to access the form.  Is that correct?

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:48 PM

    Yes.

    What you can do is submit the form by yourself first to get the Edit Link...

    You can now put the link in your website... and anyone can edit/update the same exact form.

     

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    Answered by AmerDamer on May 31, 2013 at 02:52 PM

    Thank you, thank you.  I'm going to play around with it for awhile to make sure I have it figured out.  If I have any problems, I'll let you know.

    On a different topic, since I am limited to 100 submissions/month....if I submit a form & then delete the submission afterward, does that submission still count toward my 100??

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 02:59 PM

    ..if I submit a form & then delete the submission afterward, does that submission still count toward my 100??

    Yes. It will not diminish your overall submission counter for the month. =)

    Otherwise, JotForm might run out of business if subscribers can have unlimited submissions allowing them to reset anytime.

    The only time your submission counter get diminished or resetted  -- is on the scheduled every 1st Day of the month.

    Thanks.

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    Answered by AmerDamer on May 31, 2013 at 03:04 PM

    Haha - good point!  So I guess today is a good day for me to be experimenting, since it's the last day of the month!

     

    Okay, I think I messed something up.  The snapshot you have up above is what my screen used to look like when I clicked on the Email Alerts button.  It no longer looks like that.  It's just more basic looking now - just plain text.  Does that affect anything?

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    Answered by AmerDamer on May 31, 2013 at 03:27 PM

    Oh, no.  Now that I think about it more, I don't this the edit link is what I want.  There are only certain fields on the form that I want the info to stay, not all the info.  It might confuse people to see some of the info already filled out.  Now I'm not sure what to do.  Hmmm.

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    Answered by AmerDamer on May 31, 2013 at 04:25 PM

    Are you still there?

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    JotForm Support

    Answered by jonathan on May 31, 2013 at 08:07 PM

    Hi,

    Sorry for the delays. I went offline for a while.

     

    Okay, I think I messed something up.  The snapshot you have up above is what my screen used to look like when I clicked on the Email Alerts button.  It no longer looks like that.  It's just more basic looking now - just plain text.  Does that affect anything?

    I am not sure I undertand you correctly, but  when I checked the Edit Link at this time, it still is the same the last time you updated it.

    Can you please describe more what you meant you did in the email alert?

     

    Oh, no.  Now that I think about it more, I don't this the edit link is what I want.  There are only certain fields on the form that I want the info to stay, not all the info.  It might confuse people to see some of the info already filled out.  Now I'm not sure what to do.  Hmmm.

    I understand your hesitation. =)

    This is why I mentioned this right at the beginning...

    The Edit_Link feature could have been ideal for this, as any user can be able to modify/edit/update an already submitted form  -- the downside is that anyone  can alter the other users/anaswers existing on the form.

    The better process to achieve your requirement is to use the form's source code. (guide: How-to-get-your-Form-Source-Code)

     

    ---

    How about trying this other method from this thread -- show submissions inside the form.

    This is the sample form by our colleague NeilVicente https://www.jotform.com/form/11242225225

    If users can view the existing results/slots in the form, they should not take that slot that is taken anymore.

    Well, you cannot actually stop them from doing so. But they should at least follow some agreement when using the form.

    Thanks.

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    Answered by AmerDamer on May 31, 2013 at 09:58 PM

    Okay.  The image that I was referring to was the very first image you posted way at the top.  That's the one that is different for me now.  But, since we're abandoning that method, it probably doesn't matter.

     

    Okay - I'll take a look at the thread you linked to.  I apologize.  I just didn't get what you were saying there at the beginning.  I see now that you were trying to warm me of that problem - I just didn't realize it. 

    I'll see what I can figure out & then I'm sure I'll be back with some questions.

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    Answered by AmerDamer on May 31, 2013 at 10:35 PM

    Alright - I see how to insert the grid.  I just have to figure out how to set it up so that it look right.  All it is right now is one row of words.  Is there an easy way to set it up in columns that make sense.

    Also, will the person filling out the form be able to interact with this report or is it just for the to see what slots have already been filled.  I just don't understand how to use this report now that it's there.

    I'll try playing around with it to see what I can figure out.