How can I create a form that gets automatically sent to the person who fills it out with conditions.

  • NAPOchicago
    Asked on June 6, 2020 at 9:54 AM

    Hi, 

    I have a form that has code words as questions. I want the form sent out to the person who fills it out as long as they give the correct passcodes. Is this possible?  

  • Niko_N
    Replied on June 6, 2020 at 10:59 AM

    Greetings,

    You can create the following workaround that will send person that fills the form email with submersion data if several conditions are met:

    1) First, you need to add Email element and make it required:

    How can I create a form that gets automatically sent to the person who fills it out with conditions Screenshot 60

    You need also to Hide that field, so by default users won't see it (it will be only available when user enters correct passcodes):

    How can I create a form that gets automatically sent to the person who fills it out with conditions Screenshot 71

    2) Then you need to set that Email field as a recipient for your Autoresponder that sends submission data to the email:

    How can I create a form that gets automatically sent to the person who fills it out with conditions Screenshot 82

    3) Finally you need to set condition that will make your Hidden Email field visible if all these conditions are met: Code Word fields is equal to some specific values (I set tes1 test2 and test3 as a demo passcodes):

    How can I create a form that gets automatically sent to the person who fills it out with conditions Screenshot 93

    Please check my demo form below:

    https://form.jotform.com/201574469888978

    How can I create a form that gets automatically sent to the person who fills it out with conditions Screenshot 104


    Please check and let us know if you need any further assistance!

  • NAPOchicago
    Replied on June 10, 2020 at 2:28 PM

    Thank you this was helpful and I successfully followed those steps. 

    Now,

    I am trying to make this form populate the certificate that sends as a PDF to the person that fills it out. How do I get the PDF to send when they fill out the form and not send the submission itself. 

  • Mike_G JotForm Support
    Replied on June 10, 2020 at 5:32 PM

    Considering your new concern is about another topic, I have moved it to a new support ticket to avoid confusion.

    https://www.jotform.com/answers/2381295

    We will be responding to your new concern shortly. Please refer to that support ticket if you have any follow-up questions.

  • NAPOchicago
    Replied on June 11, 2020 at 2:19 PM

    Thanks!

    Is there a way to change the sender of the email to appear like it is sent from my organizations email and not from Jotform.

  • Niko_N
    Replied on June 11, 2020 at 3:30 PM

    Hello,

    Yes, you can have email notifications with a custom sender email address. Please follow the instructions given in this guide below:

    How to Add a Custom Sender Address to an Email Alert

    If you have your own SMTP server to send the emails, you can check this guide instead:

    https://www.jotform.com/help/244-How-to-Setup-SMTP-for-a-Form

    Please check and let us know if you have any further questions.

    Thanks!