What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.

  • Profile Image

    I need a way to have an access code for the person to be able to fill the form.

    Asked by Mike H on August 08, 2013 at 04:24 PM

    We use Jot forms in our company as a means of internal record keeping. Specifically for training logs as we are constantly training new employees and are required to document the date time and persons who attend training.

    I need to be able to verify that the person who is administering the training is who they say they are. Previously the hard copies of the forms would be signed by the trainers but this will not work for Jot forms.


    Does anyone have any ideas about how this may be accomplished with Jot forms?


    An ideal situation would be to assign a password to each trainer that unlocks the form and would identify which trainer filled out the form. However while this works for one password using the conditions feature it seems to be impossible with multiple passwords (each trainer would be assigned thier own unique password).


    I am open to any suggestions.




  • Profile Image

    Answered by khrisell on August 08, 2013 at 06:59 PM


    I am afraid you cannot put password field on your form because that might cause an error with the phishing auto-detector. Because getting passwords and usernames is considered phishing and this is strictly prohibited by our terms of use.

    Here's a work around that might work.

    You can create a text field with condition and it will serve as where they put an access code there.

    I have created a clone for you.

    Feel free to try it. Here's the link:


    The condition that I have used is these.


    Here's the video on how it will work.

     Feel free to let us know if you need further assistance so that we could help you with it.

    Thank you for using JotForm.

    Happy to help! :)


  • Profile Image

    Answered by Mike H on August 09, 2013 at 09:35 AM
    Thank you this worked well!
    [cid:sunset29.jpg] Mike Hallman | Food Safety & Quality Analyst | (ph) 734-727-0900 | (m) | (f)
    MikeH@mastronardiproduce.com | www.mastronardiproduce.com
    P Before printing this e-mail please consider if it is necessary to do so: The environment concerns us all.
    *This E-mail and any attachments within have originated from Mastronardi Produce Ltd. and are considered confidential. They are intended solely for the individual(s) to whom it was addressed. Any wrongful inspection or forwarding of this message is subject to legal review. If you have received this message in error, please destroy it immediately.*