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Virginia_DignumAsked on October 21, 2020 at 5:15 AM
How can I give access to colleagues to work on the form editting and also access to the list of answers?
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uxrTeam Jotform SupportReplied on October 21, 2020 at 7:45 AM
Hello Virginia_Dignum,
You can give access to your colleagues to edit the form simultaneously.
To better assist you, I have cloned your form.
Please follow the below steps to give access;
- Go to the "BUILD" tab of your form to which you want to give access.
- Click the "Collaboration" icon on the top right corner of your form.
- Click "Copy Link" and share it with your colleagues.
To share your submissions with your colleagues, please follow these steps;
- Go to the "MY FORM" page.
- Select the form you want to share.
- Select "More" and click on "Submissions."
- Click on the "GEAR" icon on the right side of the page.
- Check the "Make this page public" option.
- Set a password for your form's submissions, which pop up after checking the "Make This Page Public" option.
- Click "OK"
- Copy and share the URL with your colleagues.
I hope this helps. Please contact us if you have any further questions.
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Virginia_DignumReplied on October 22, 2020 at 4:28 AMHi
Thanks for this! We are almost there. The only remaining issue is how to
make my colleagues able to edit the submissions too: when I share the
submissions page they don't get the button that allows to edit the
submissions (we need that in order for them to fill in the hidden
approval fields to complete the reviewing process)
thanks!
-v-
Best regards / Med vänlig hälsning,
*Virginia Dignum*
Wallenberg Chair, Professor Responsible Artificial Intelligence
Program Director WASP-HS
*Umeå**University – Department of Computing Science*
*Tel:* (work) +46 90 786 6308; (mobile) +46720 850 890*
Email:* virginia@cs.umu.se /
virginia.dignum@umu.se *
URL: *http://people.cs.umu.se/virginia/
*Twitter: *https://twitter.com/vdignum*
LinkedIn:*https://www.linkedin.com/in/vdignum/
My book “Responsible Artificial Intelligence” is just
out:https://www.springer.com/gp/book/9783030303709
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Cecile JotForm SupportReplied on October 22, 2020 at 8:22 AM
Hello,
Having others help you build a form is what form collaboration meant.
Guide: Understanding Form Collaboration.
If you want to give access to others to edit submissions, you can have additional users added to your account. Please check out our JotForm Enterprise plan.
Guide: JotForm Enterprise
Let us know if you need further assistance.
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Cecile JotForm SupportReplied on October 22, 2020 at 12:28 PM
Hi @Virginia_Dignum,
Alternatively, if you Switch to the New Version of Submission, you will be seeing JotForm Tables. In here, you can share the submissions for your colleagues to edit.
Follow the steps below:
1. Click Share
2.Go to Share Settings
3. Choose Private Table and Collaborator
4.Click Go Back , Copy Link and Share it to your colleagues.
If your colleagues want to edit entries of submission, all they have to do is to open the link you sent and follow the steps below:
1.Click View
2.More -> Edit Entry
Your colleagues will be redirected to the form where they can edit and resubmit entry. After submission, all changes will be applied to the particular entry they edited.
Please do not hesitate to contact us via this thread if you need further assistance.