Application form for art show; all submission forms into ONE PDF document only 4 fields

  • Profile Image
    Lori Ryerson 
    Asked on February 14, 2021 at 11:54 AM

    I have created a test submission form, Lori Tester 2 OSA Open Juried etc.: We are expecting around 400 submissions for this art exhibit.

    I created a table with star rankings for the Jurors to mark their rankings.. https://www.jotform.com/tables/210316369935257

    The table doesn't give big enough images for a juror to see the art. Most of the submissions will have ONLY 1 IMAGE, but there may be about 20% with TWO images. If there is a second image, I need the jurors to see it.

    In order for the Jurors to see the largest possible image without actually downloading every single image and cutting and pasting into another document, I have created (and deleted) numerous PDF attempts to download ONLY THE UNIQUE SUBMISSION ID + [field] MEDIUM + [field] Image 2 + [field] mage 2. I have created (and deleted) several different attempts at your PDF template (there is NO category that covers art, and it will not let me save without giving a category). If I do the PDF in Firefox Browser, it seems to have substituted Unique ID for an invoice number???

    I have attached Jury Form as what I want this to do. But I don't want 400 separate PDF forms. I want the PDF to download ALL the applications, into ONE PDF document with ONLY: Unique ID, Image 1 (and if required) IMAGE 2, per the sample supplied. How do make it download ALL the applications into ONE pdf?

    Is there a way to have the jurors rank right on the PDF, rather than on Submissions form?

  • Profile Image
    Mike_G
    Answered on February 14, 2021 at 06:56 PM

    How would you like to consider changing the type of view of your Jotform Tables from tables to Upload.

    1613342671_6029a7cfe5a17_zt210214_174347

    This way when the submissions are viewed it will look focused on the uploaded images.

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    You can add a new column and/select which field you want to show by:

    1613343185_6029a9d11f55a_zt210214_175212

    To view the details of the submission, you can click the view button on each folder.

    1613343220_6029a9f4e7516_zt210214_174926

    The submission can be edited that way to place the rating.

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    And the images can be viewed easily by clicking.

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    1613343370_6029aa8aaf0ea_zt210214_175023

    If you want someone else other than you to make changes to or edit the submission, you can share the Jotform Tables, privately.

    1613343809_6029ac41343a6_zt210214_180226

    And only invited users can be set as collaborators.

    1613343903_6029ac9fab7ff_zt210214_180407

    1613344032_6029ad2086714_zt210214_180348

    Lastly, if you download all the submissions from the Jotform tables as PDF

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    the submissions will be downloaded into one PDF file.

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    I'm afraid that the option to place the rating on the download PDF submission itself is not possible.

    I hope this helps. Feel free to let us know if you need any further assistance.