How to create a webinar events calendar

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    bmarkewicz
    Asked on February 25, 2021 at 05:59 PM

    I want to create a calendar view in my website of Zoom webinars. Each jotform would be for 1 zoom webinar on 1 date. The jotform would have a description of the webinar. The user would complete the fields then click Submit and the data would sync with that specific webinar (I saw how to do that).

    I also want to set a registration limit so once it is hit the event goes away.

    Can someone help me with this?

    Bruce

  • Profile Image
    Johann_A
    Answered on February 26, 2021 at 03:33 AM

    Hello Bruce,

    Thanks for contacting us.

    You can create a form that will meet all of your needs with Jotform. I have created an example form to show you how you can create the form you need. Please see the steps and the screencasts below:

    CREATING ZOOM WEBINAR REGISTRATION FORM

    I have started with one of our form templates. You can always check them on the following link and reach 10000+ free online templates that you can choose from. Please see the link ---> Jotform Form Templates

    1614327997_6038b0bd73259_webinars - Form

    I have used a webinar template to save time, create a form in a second, and since that is the form you need:

    1. Go to the "My Forms" page on JotForm. Click the "Create A Form" button from the top left of the page.
    2. Select the "Use Template" option on the opening page, you can also create a form from scratch or import a PDF file to convert it to an online form if you prefer.
    3. You will be directed to the Form Templates page. You can search the form you need with a keyword, or you can choose from the categories from the left menu on the page. I have searched for "webinar".
    4. I have chosen the "Zoom Webinar Registration Form Template". You can preview the templates by clicking on them, and after you decided which template you wanna use, you can create your form in seconds simply by clicking the "Use Template" button under the form. And your form will be created on your account.


    CUSTOMIZING THE FORM ACCORDING TO YOUR NEEDS

    ADDING SPECIFIC ZOOM WEBINAR URL TO FORM

    1. You can add a specific URL to your form to redirect your form users to your webpage by using "Paragraph Field".
    2. Click the pencil icon (Edit Text) next to the "Paragraph field"Paste the URL into the paragraph box and then click the "Insert/edit link" button from the Paragraph Tools. You can edit the title of the link and the URL as you wish.

    1614328136_6038b148bd9fb_The Easiest Onl

    ADDING ZOOM INTEGRATION TO YOUR FORM

    1. Go to the SETTINGS tab, click the "INTEGRATIONS" option from the menu on the left.
    2. Search for "Zoom" and click the integration to connect your form with Zoom.
    3. Click the "AUTHENTICATE" button on the opening page, you will be directed to Zoom log-in page, log-in to your account and click "Authorize", your account will be connected to the form. Then you can edit the action to be taken when a submission is made according to your needs, for example, "Register a participant for a webinar".

    1614328235_6038b1ab01762_The Easiest Onl

    1614328251_6038b1bb546b0_The Easiest Onl


    For more information on Zoom integration, you can always check our guide page:

    How to integrate Jotform with Zoom

    If you need further assistance, please feel free to reach us at any time.

    Please note that you may only set 1 Zoom meeting per form. It is not possible to have multiple meetings and use conditions to designate the meeting.

    Johann

  • Profile Image
    bmarkewicz
    Answered on February 26, 2021 at 08:44 AM
    Thank you so much.
    If we have 15-20 webinars, how are they displayed for a viewer to select?
    Does Jotform have display options that can be integrated into our website?
    Bruce Markewicz
    *iMARK Communications, Inc.*
    726 Route 202 South, Suite 320-208
    Bridgewater, NJ 08807
    Phone: 908-866-6141
    Email: bmarkewicz@i-markcomm.com
    Website: www.i-markcomm.com
    Privileged/Confidential Information may be contained in this message. If
    you are not the addressee indicated in this message (or responsible for
    delivery of the message to such person), you may not copy or deliver this
    message to anyone. In such case, you should destroy this message and kindly
    notify the sender by reply email.
    ...
  • Profile Image
    Basil_A
    Answered on February 26, 2021 at 09:27 AM

    Hi,

    I believe my colleague has noted that the form can be used for one meeting only.

    So displaying 15 - 20 webinars is not possible.

    Please let us know if require any further assistance.

  • Profile Image
    bmarkewicz
    Answered on February 26, 2021 at 09:44 AM
    But if I create 15 different forms can they somehow be displayed for some
    to select which one they want?
    ...
  • Profile Image
    Welvin
    Answered on February 26, 2021 at 12:50 PM

    Our Zoom integration allows you to add multiple actions. I think you could use this to register people to multiple webinars from your Zoom account.

    1614361705_603934697d558_

    However, the Register a participant to a webinar option in the Zoom integration is only available on paid Zoom accounts. I would suggest upgrading your Zoom account so that you can try this option in the integration.

    If you opt to create multiple forms, you would need to display them on your website or let people know by email to select the appropriate form for their chosen webinar.

    Thanks

  • Profile Image
    bmarkewicz
    Answered on February 26, 2021 at 04:11 PM
    Does Jotform have any type of built in display of event forms like in a
    calendar or tile mode similar to a Calendly?
    What I want is that when we hit the total # of registrants for that form,
    the listing will be auto removed from the website view.
    Bruce Markewicz
    *iMARK Communications, Inc.*
    726 Route 202 South, Suite 320-208
    Bridgewater, NJ 08807
    Phone: 908-866-6141
    Email: bmarkewicz@i-markcomm.com
    Website: www.i-markcomm.com
    Privileged/Confidential Information may be contained in this message. If
    you are not the addressee indicated in this message (or responsible for
    delivery of the message to such person), you may not copy or deliver this
    message to anyone. In such case, you should destroy this message and kindly
    notify the sender by reply email.
    ...
  • Profile Image
    Basil_A
    Answered on February 26, 2021 at 05:27 PM

    Hi,

    You can disable your form after a submission limit from the form settings.

    1614378425_603975b9086e9_chrome_aTjsYHYI

    Let us know if you require any further assistance.