Can I create a form that stays on my website and is visible to users without it being emailed to me?

  • Profile Image
    mattlowe
    Asked on June 12, 2011 at 12:03 PM

    Hi,

    I would like to know if it's possible for me to have one of your forms on my website showing when my customers are booked in to use the facilities at my business?

    It doesn't need to be emailed to anyone, i would like it to be visible to everyone that I give a password to so that they can see when the facilities are free or booked.

    This would then save me having to check a handwritten booking form and getting back to customer to let them know whether the facilities are free or not.

    Is this possible, and if so could you please tell me how this can be done?

    I've copied the link below. The form needs to be on the bookings page. i have created a form on there but this would not work correctly as this form would need to be emailed to me and then i would have to check the facilities are free.

    Many thanks,

    Matthew Lowe

  • Profile Image
    abajan
    Answered on June 12, 2011 at 04:56 PM

    Hello Matthew

    Thanks for asking. One method by which this can be done with your form is explained below but first load the form into the form builder/editor, delete the check box field and replace it with a radio button field. Why? Well, a user of your form can either be a customer or not but not both simultaneously! Also, with your page's current setup, neither dropdown calender is fully visible. Assuming your form was embedded via an iFrame, increase its height to 620 pixels (px).

    Now that we've got that all sorted out, here's how to allow users to whom you provide a password, read-only access to prior submissions:

    1. Click the "My Forms" link at the top of the page and then click the "Submissions" button:


    2. Click the properties icon and then "Make This Page Public":


    3. Enter a password, note it somewhere safely and click "OK":


    4. Copy the URL provided (of course, it will be different to that shown below), click "OK" and share the URL as you see fit. One way might be to simply include it on the form itself (Step 5 below)


    5. You can now share that URL in as many ways as you wish. One method could be to simply include it on the form itself via a Free Text (HTML) field. However, be mindful of the fact that doing so will require you to increase the height of the iFrame that's embedded in your page to accommodate the extra space taken up by that new element

    6. Lastly, you mentioned no need for any notifications of submissions to be emailed. If that includes yourself, delete the lone notification the form currently has: Setup & Embed > Email Alerts > Delete

    That's it. If you want to test the password's functionality, logout of your JotForm account and then either enter the URL that was provided in Step 4. into your browser's address bar or click the link in the form if you put one there.

    If you need any clarification on the directions above, please don't hesitate to ask. Our team would be glad to guide you.


    ~ Wayne

    P.S. An alternate (possibly better) method via which booking information may be shared is provided by my colleague Neil in this thread. Submissions shown via this method can also be password protected, as described in this blog post.