Request for informations on forms

  • Profile Image
    Gautier Desmoulins 
    Asked on March 25, 2021 at 08:56 AM

    Dear Jotform team,

    I work in a small company called "Biscuiterie de Provence". Our company is part of the food industry, we receive raw materials that we transform into finished products. Within my activities, I realize updates of the file of our suppliers of raw materials.

    For this update, I was interested in preparing it in the form of a form and I tried your site. I have some questions about the publication of the forms.

    • Do the people receiving my invitation necessarily have to register to answer the form ?
    • Is it possible to deactivate the request for access to the form for invited people ?

    These two points limit the fluidity, speed and simplicity of our request to our suppliers.

    Finally, some of the data that our suppliers send us is confidential, can you assure us of this?

    I am currently testing your site which I find complete and ergonomic. I only have a free account. Depending on the various functionalities offered by the paid accesses, the Biscuiterie de Provence could consider getting one.

    Thank you in advance.

    Best regards.

  • Profile Image
    FelipeSantana
    Answered on March 25, 2021 at 01:12 PM

    Hello @Gautier,

    Thank you for contacting Jotform Support. Allow me to answer your questions in order here below.

    1) Do the people receiving my invitation necessarily have to register to answer the form?

    • No, not at all. Every form has a unique Form URL that can be used to access the form. You can then share this URL with those that you want to fill your form.
    • However, you do have the option to make the form a private form if you want to restrict access to only those with Jotform accounts. This is known as the Assign Form feature which allows you to add other Jotform users as "Assignees" to your forms.

    Related User Guides :

    2) Is it possible to deactivate the request for access to the form for invited people?

    • This is only possible if you use the Assign Forms feature. You will be able to invite and uninvite your form assignees.

    Related User Guide - Managing-permissions-for-your-assignees

    3) some of the data that our suppliers send us is confidential, can you assure us of this?

    • If you would like to take extra precautions with your form data, we do offer a Form Encryption feature that provides an additional layer of encryption on your data that only you will be able to access with a "private key".

    Related User Guide - Encrypted-forms-and-how-to-use-them

    Also, if you would like to learn more about the security measures implemented in Jotform, please visit this link - https://www.jotform.com/security