What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


  • Profile Image

    save to dropbox by submission date

    Asked by LostDogsArizona on December 07, 2013 at 11:31 AM
    dropbox
  • Profile Image
    JotForm Support

    Answered by KadeJM on December 07, 2013 at 01:56 PM

    I'm not quite sure I completely understand what you mean by " Save to dropbox by submission date ". Can you please explain more about what you are seeking?

    To my knowledge your Submissions are already Dated and this carries over to Dropbox where Dropbox Dates them depending on when they were received.

    Did you mean that you wanted to sort and send them to dropbox according to the submission's date or something to that effect maybe?

  • Profile Image

    Answered by LostDogsArizona on December 07, 2013 at 05:47 PM

    Oops, I was actually trying to search the forum for a solution when I accidentally post my question. But since I did not find a solution, maybe you can still help me. Is there are way to save the submissions to Dropbox or even Box.net where the files naming convention could match specific fields from within the form. For example, we name our files similar to this...Lost 2013-12-04 {dog name}{gender}{City}. With the dropbox integration, I can only figure out how to save it with a long date and time number or the submission ID number.

  • Profile Image

    Answered by Cesar on December 07, 2013 at 06:11 PM

    Dropbox allows you the best naming convention between both services.

    On Dropbox, you can have more data appended to the submission folder.

    You can set the convention as follows:

    https://cms.jotform.com/uploads/image_upload/image_upload/global/21894_dpbox.png

    https://cms.jotform.com/uploads/image_upload/image_upload/global/21895_nconvgod.png

    This is the form that I integrated: http://form.jotform.co/form/33406670924859

     

     

    Kindly let us know if you need additional assistance. Thank you.

  • Profile Image

    Answered by LostDogsArizona on December 08, 2013 at 02:30 PM

    I was able to figure out hove to save them to dropbox as you indicated, however this creates a seperate folder for each saved file. Is there a way to have them all saved to the same folder? Also, is there a way to eliminate the time and leave just the date? I would like to be able to save them in a format such as this:

    Lost 2013-12-07 Bailey - female Border Collie Chandler

    Where the name, breed and city come from completed data within the form that was submitted. When we save the files as you suggested above, it takes us too much time to move and rename the files. We can do it quicker by manually saving them directly from jotform.

  • Profile Image
    JotForm Support

    Answered by jonathan on December 08, 2013 at 04:00 PM

    Hi,

    You can achieve this by doing the ff: steps.

    1. Uncheck the "Prefix with Date" option in the integration wizard when creating the dropbox integration. The prefix with date/time option is making your form submission's time stamped unique everytime it is submitted. This is the reason new folders were created for every submission

    2. In your form add a Date/Time field with only Date enabled and default date is enabled

    3. Add another Textbox field. This will be use as the Submissions folder name in the Dropbox

    4. Use the Calculated fields to create the submission folder in format

    "Lost 2013-12-07 Bailey - female Border Collie Chandler"

     

    5. In dropox integration wizard, setup the folders configuration similar to this

     

    6. In my test form http://form.jotform.me/form/33415957275462? the form looks like this

     

    7. The dropbox submission folder look like this

     

    If try my test form http://form.jotform.me/form/33415957275462?  you will noticed that the Date and Calculated field are not visible. Because I have hidden it with CSS code for best effect.

    You can also clone my test form to see for yourself the setup. Use this guide https://www.jotform.com/help/42-How-to-clone-an-existing-form-from-a-URL

    After cloning the form, make sure to setup the Dropbox configuration to your account according to my suggestion on step#5

     

    Inform us if you need further assistance.

    Thanks.

  • Profile Image

    Answered by LostDogsArizona on December 10, 2013 at 02:30 PM

    Thank you, I see how that works. However it still creates a seperate forder for each submittal (Like the thre in your step 7 above). Is it possible to have all submittals show up in the 12_09_2013 folder and the have the individual file names with in the folder be like what you have above...12_09_2013-ChowChowFemale Antioch? 

  • Profile Image

    Answered by Cesar on December 10, 2013 at 05:04 PM

    Unfortunately storing submissions on a single folder is not possible as each submission cretes its own folder, this is how the integration through dropbox work. In any case the best thing that can be done is to format the labeling on these folders.

    If you do need further assistance, do let us know. Thank you.

  • Profile Image

    Answered by Cesar on December 10, 2013 at 05:13 PM

    In regards to this matter, I will raise a Feature Request Ticket so that the Development Team evaluates the possibility add the functionality of submitting on a single folder. Now I am unable to promise this feature will be implemented, nor can I provide an ETA for such request.

    Nevertheless, I believe this request should be considered by the Developement Team. Once there are any updates in regards to this featuer request, will be njotified though this thread. Thank you.