What does it mean when a form is Public?

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    Asked on July 12, 2021 at 06:08 PM

    Hi, I have some questions. What is a public form? When I share my form and I choose Public does it mean that anyone on the internet can see my form and submit data? Can they access my tables? I need to ensure my data is private. How can I share with 100 employees? I placed icons on their desktop for easy access but I don't want them to have to sign in. What can I do? Thanks

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    Answered on July 13, 2021 at 03:50 AM

    In Jotform, a public form is any form that you publish on your website by using the form embed code, On the other hand, a non-public form is one that is available only to privileged persons by making use of methods such as password protection.

    You have the option to assign a form to employees. With this option, your users will be able to access the form you create and to fill it and see only the submission they submitted. They are not able to update the form or see other submissions. However, this will not remind them to fill the form and they will have to create an account. To learn more, please click here.

    You can create a reminder email from the Publish tab, however, the limit of one reminder is limited to five emails. You can click here to see how to set it up.

    Finally, you are able to share forms via email. You can click here to read more. The limit of emails you can send at once is five as well.

    We hope you find this information useful. Thank you for using Jotform!