Domain access

  • Profile Image
    Sergio 
    Asked on July 20, 2021 at 05:46 AM

    I want only people in my organization (people accounted with the same domain name using Google Suite for Edu) be able to fill the forms - forms that I will embed in a Google Site. 

     I wonder if we need Google SSO to do that… I try to set the limited domain access, but something was wrong and doesn’t work. 

    Thanks for your kindness.

    Best regards.

    Sergio

  • Profile Image
    Marco_S
    Answered on July 20, 2021 at 09:42 AM

    Hello there,

    Thanks for reaching out to us!

    In your case, you can use the Assign Form functionality, to allow only your team members to fill out your forms. Please, refer to the following guide to see the specific steps to follow, to restrict your form access to the people in your company:

    https://www.jotform.com/blog/assign-forms-on-any-device

    Specifically section 8, Make assigned forms available only to people in your organization.

    You can also check out the following guide:

    https://www.jotform.com/help/657-making-your-forms-accessible-to-company-members-only


    Let us know how it goes!

    Regards

  • Profile Image
    sergenius100176
    Answered on July 20, 2021 at 11:46 PM


  • Profile Image
    sergio.ferrari
    Answered on July 20, 2021 at 11:57 PM

    Hello, Marco!

    Unfortunately it still doesn’t work: my form can be filled by accounts in any domain. 

    But maybe we could fix the issue in this way: If l say that the form is embedded in Google Site restricted to my school domain, what I need now is only a tool to avoid my colleagues type our private email address (I need this step to confirm their identity by law and, believe me, most of them keep on typing their private email address!)… but I haven’t found yet this kind of tool. 

    This is the last thing I need to set my form and I will be ready to ask my boss his permission to purchase a silver plan. So please, could you help me?

    Best regards. 

    Sergio

  • Profile Image
    Anita_K
    Answered on July 21, 2021 at 07:38 AM

    Hi Sergio,

    thank you for explaining this in detail. There are a few ways to prevent people from entering private email addresses. The easiest is probably to apply a condition that hides the Submit button if the field does not contain your company domain.

    1626867484_60f8071d015d7_

    You can even display a warning if the same conditions apply.

    1626867493_60f80725aa766_

    An alternative would be to apply an input mask on the field.

    I hope this helps, please let us know if you have any further questions.