Can I attach a signature to a pre existing code or employee number?

  • Profile Image
    Chalonen
    Asked on May 22, 2014 at 05:36 PM

    Hello,

    I would like to know if it is possible to attach a signature to a code or emplyee number in a form. I would like to create a form that I can have my emplyees just puch in their code and then have their signature come up rather then have them sign. I also will need to have many signatures on the same form.

    Please let me know of somehitng of this nature is possible within Jot Form. 

    Thank you, 

    Chantel

  • Profile Image
    liyam
    Answered on May 22, 2014 at 08:29 PM

    Hello Chantel,

    It can be possible to show a specific image (signature) after a matching code entered using hide/show conditions (This user guide can explain more of the overview of the feature).

    But to be able to help you further and guide you better, would it be fine for you to share with us the use of this form such as, will it just accept submissions?  I'm looking at a consideration that what you're looking for may be possible beyond what JotForm is designed to provide.

    Looking forward to your response.

    Thanks,
    Liyam 

  • Profile Image
    Chalonen
    Answered on May 23, 2014 at 11:51 AM
    Good Morning Liyam,
    Thank you for your response, ideally the form would be used as a hazard inspection. So what happens is everyday before work the employees or contract visitors have to sign off on a hazard meeting form. We are trying to use less paper and become more technical. It would be time efficient if each employee was assigned a employee number in which they would enter into the form daily to submit their signature. The form would have to be able to accept up to at least 20 signatures or code enters rather. The form would also have to have the option for the e signature for visitors that do not have a pre installed code signature.
    Now taking this a step further it would be optimal if the form once submitted could stay open for the duration of the day in case other visitors arrive on site.
    I hope I was able to effectively put my thoughts into words.
    Thank you,
    Chantel
    Date: Thu, 22 May 2014 20:29:54 -0400
    To: chalonen@live.com
    Subject: Re: Can I attach a signature to a pre existing code or employee number?
    ...
  • Profile Image
    TitusN
    Answered on May 23, 2014 at 02:35 PM

    Hello Chantel,

    Yes - this is possible. We are going to use this principle to implement it

    You can implement the workflow as shown below:

    1. Create a form which has a code section, and a signature section:

    2. Then create rules that would determine when the signature section will be shown:

    3. Then, create another show/hide conditional logic rule to determine what kind of signature will be used:

    That covers the basics of your requirements - you can test the demo form here - http://form.jotformpro.com/form/41425470816958

    The code is "1234" (without quotes).

    Please let us know what we missed, and if you have further questions.

  • Profile Image
    Chalonen
    Answered on June 03, 2014 at 05:21 PM
    Hello,
    Thank you for showing this to me; however could we take this a step further and have lets say 16 employees enter their number into the same number box and have each of their saved signatures appear on the form?
    Thanks,
    Chantel
    Date: Fri, 23 May 2014 14:35:44 -0400
    To: chalonen@live.com
    Subject: Re: Can I attach a signature to a pre existing code or employee number?
    ...
  • Profile Image
    jonathan
    Answered on June 03, 2014 at 06:00 PM

    Hi Chantel,

    You can update/modify the suggested method of our colleague TitusN  to accomodate the 16 different employees to fill-in the form.

    In the demo form http://form.jotformpro.com/form/41425470816958, you can just update this form condition 

     

    to this...

    (click on image to enlarge)

     

    Here is new demo form you can test http://www.jotform.me/form/41536609190455

    Hope this help. Inform us if you need further assistance.

     

    Thanks!

     

  • Profile Image
    WesternFoundations
    Answered on June 20, 2014 at 01:03 PM

    Hello, 

    Thank you for your assistance. 

    This form needs to be signed by everyone present in the meeting before being submitted.  There signatures must appear on the same sheet. 

    Rather then have everyone sign on the pad, we thought a signature attached to their code would be more efficient. 

    Is it possible to enter the code without the form submitting each time since each signature needs to appear on one form?

     

    Thanks,

     

     

  • Profile Image
    NeilVicente
    Answered on June 20, 2014 at 03:24 PM

    @WesternFoundations

    How exactly do you want the signatures to appear (as an image/as a link)? And where would the filled form be accessed (email/spreadsheet) by your organization?

  • Profile Image
    Chalonen
    Answered on June 23, 2014 at 12:45 PM

    Hello,

    Ideally the signatures would appear as an image. Once the form is completed it would be sent out via email to someone in the office who would then file it.

     

  • Profile Image
    BDAVID
    Answered on June 23, 2014 at 03:12 PM

    If you want it to appear as an image, you can use the image field:

    Then once you add 16 images fields, you will use conditions to show them based on the signature code entered:

    Test my version here, this is how it works: