Can multiple users fill the same form and send data the end?

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    Asked on March 15, 2022 at 05:51 AM

    4) Currently i have 20 people send badges to 1 person to input. So 1 person gets many emails and puts in a spreadsheet. Can it be done so that each person can input their order and then the form fills up with 20 badges from 10 different people and then at the end of the week that person then submits to me.

    Would it be like an editable form or would it be better for an approval workflow?

    So 5 people at different locations want to submit a badge order. All of their requests need to be reconciled to 1 form and at the end of the week is sent to me. Unsure the best way to do this.

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    Answered on March 15, 2022 at 06:15 AM

    There are a few ways to achieve this.

    1. You can use the Save and Continue Forms feature. The first person can fill the form, save data, and send the session link to the second user, which will then fill their part of the form and send it to the third person and so on.
    2. You can use the Approval Workflow
    3. You can allow users to edit submissions, send an edit link to each user, and set conditional logic to send you an email once everyone fills their own part.
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    Answered on March 15, 2022 at 04:56 PM

    Hi, but there is not an option for 3 people to simultaneously use the same form, and when they all hit submit it goes and populates to a centralised form for approval and send to me then.

    Maybe have a field at the top with "WEEK ENDING 20/03/2022"

    And when a user inputs the same "20/03/2022" it populates to a central form for that week.

    At the end of the week the form can be processed and sent. Or users can just keep adding badges using the 20/03/2022 input? I dont know. Can something like that be achieved?

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    Answered on March 15, 2022 at 09:17 PM

    Hello WTFE,

    Thank you for reaching out to Jotform Support. Could you kindly share us with more details of what you're trying to accomplish so we can check if such workflow can be done. To my understanding, you would like multiple people to use the form at the same time, and once they submitted the form, you want another particular form get prepopulated with the data that was submitted, can you please confirm?

    We will be waiting your response.

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    Answered on March 15, 2022 at 09:36 PM


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    Answered on March 15, 2022 at 09:38 PM

    Or maybe the people can do it simultaneoulsy, and when they submit the data can be retrieved from the submissions.

    But i look after 5 states. Maybe i need a field for each state and run a report on the state summary for the week?

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    Answered on March 16, 2022 at 03:22 AM

    Hello Daniel,

    Thank you for using Jotform. I believe the closest way to achieve your requirement is by taking advantage of our Approval Process Workflow feature; hence, each staff should have their own specific field in the form to fill out.

    Please let us know if you need further assistance, we are happy to help.