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    How can I link Dropbox (or Google Drive) without overwriting and disorganizing submissions?

    Asked by CampAllen on June 01, 2014 at 05:41 PM

    At our summer camp, we are trying to send our form submissions to a folder by camp session letter.  See form here:

     http://form.jotform.us/form/33155544829157

    Whenever I am testing the submissions, it sends everything together instead of separate.  What we would like is to have the forms submitted like this:

    Camper Emails (Folder)

    >Session Letter A (Sub-Folder)
    Form Submission (Time Stamp or Unique ID) 
    Form Submission 
    Form Submission 
    etc
    >Session Letter B (Sub-Folder)
    Form Submission 
    Form Submission 
    Form Submission  
    etc
    >Session Letter C (Sub-Folder)
    Form Submission 
    etc

    Basically, we print these submissions every day and would like to have them organized by session with a time stamp or some other unique ID as campers may get more than one email under the same name in a week. 

    It was hard to word the question...but I don't want the form to get overwritten or be grouped with everything else if a different session is selected by the person filling out the form.  Our goal is easy batch printing by session letter each day.  Can anyone help? 

    Page URL:
    https://www.facebook.com/campallen1921

    Submissions dropbox google drive google integration folder integration submission folder dropbox integration
  • Profile Image
    JotForm Support

    Answered by jonathan on June 01, 2014 at 06:56 PM

    Hi,

    Just to clarify, Dropox and Google Drive integration are 2 different integrations. BUT yes you can still use both integration on the same form.

    I suggest you review the user guides also for more details

    1. -Upload-to-Dropbox-with-JotForm

    When you integrate to Dropbox, you can manage the integration to setup the Dropbox Folders you wanted the folder structures to be of the submisisons. Refer to the image below

     

     

     

    2. -How-to-Integrate-a-Form-with-Google-Drive

    The difference of google drive integration to dropbox integraton with regards to submission folder structure, in Gdrive, you can only set the target root folder - meaning there are no sub-folders anymore.

    you can only provide a custom folder name using a field name from the form

     

     

    So far, from what I understand in your message, using the Dropbox folder integration is the better solution to have the submission folder structure you need.

    Hope this help. Please inform us if you need further assistance.

    Thanks!

     

  • Profile Image

    Answered by CampAllen on June 01, 2014 at 08:17 PM

    Maybe I can clarify...is there a way for me to bundle all submissions into one PDF by submission ID through dropbox?  The problem I can't seem to get around is that it submits each entry into its own folder or it overwrites existing entries with an "updated" version.  Our number one goal is batch printing submissions in one PDF on a daily basis. 

    Idealy I would like to click one folder in dropbox that has every submitted entry based on a selection of "session letter" made on the form. 

  • Profile Image
    JotForm Support

    Answered by ashwin_d on June 02, 2014 at 01:41 AM

    Hello CampAllen,

    Unfortunately, it is not possible to create one pdf of all the submissions you receive in your dropbox account.

    Please be noted that once your form is integrated with dropbox, it will always create a new folder with your predefined settings unless you have setting as "--No Folder--". Please check the screenshot below:

    What you are trying to achieve is unfortunately not possible. Dropbox will always create a new PDF document in your dropbox account for every submission you receive. It is also not possible to send submissions pdf to a folder based on the selection of a form field.

    If you need to get all the submissions in one single PDF, the only option I can think of is to manually download the submissions in PDF. You can also select the date range to download the submissions. The following guide should help you:  https://www.jotform.com/help/73-How-to-Partially-Download-Form-Submissions-as-Excel-CSV-PDF

    You may also like to take a look at our Daily Digest app which will send all the submission data in your email. You can configure it to receive daily, weekly or monthly basis. Please check the app here :  http://apps.jotform.com/app/daily_digest You can then simply print them as PDF.

    Hope this helps.

    Do get back to us if you have any questions.

    Thank you!