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  • Profile Image

    using hidden fields

    Asked by andypenn on August 31, 2014 at 06:07 AM

    1st off thanks for the previous info you supplied , I have taken on board (I think) what was explained, and have come to the conclusion that It would probably be best to attack this from a different view point. so

    is it possible to use a hidden field as a reference. IE load up a tick box (or other selection field) with my membership numbers , then use conditions to match, and when match is founf will open a form.

    Another way would have my members submit a email request for a access code using the email they have registerd. (password the form) this would mean having a email refernce point, I could send out individual access codes but having one auto deliverd as a thankyou would be much more cool and less time consuming. I feel that it would have the affect of a member having to await for an access code. is it possible for the form to access an external program like excel to reference data before returning or inbed it into the form,

    My Idea would be for a member to simply fill out the email field hit submit, if the email is valid a thankyou would supply a access code if the email address is not reconised then a thankyou would inform of an unreconised address and suggest contacting admin and supply a contact number. my problem is the data refernceing.

    I am aware there are more that one question here but feel an answer in one reply would be easier to corralate,

    I have no form to supply an address for as yet.

    hidden problem excel different
  • Profile Image
    JotForm Support

    Answered by Welvin on August 31, 2014 at 12:49 PM

    How about a simple method that would show a form based on the URL Parameters? Well, this trick would only use a single code. Anyone who has the access to the form with parameters will be able to see the form. Otherwise, no form is visible.

    For example: 

    Without URL Parameter: http://www.jotformpro.com/form/42424830755960 

    With URL Parameter: http://www.jotformpro.com/form/42424830755960?memberOnly=1 

    Naturally, we use a hidden textbox field and apply conditional logic that if the Member Only field (textbox) is equals to 1, show the whole fields.

    Send the form with Parameters to your member. Of course, any non-member can't access this since you don't give them the parameters. NOT unless someone would publish the form in public.

    What do you think?

    Thank you!

  • Profile Image

    Answered by andypenn on August 31, 2014 at 01:53 PM

    this may work but need a little more in depth instruction

    1. what condition was used from the wizard

    and the parameters bit has me confused , I have duplicated as per your brief instruction but cannot a praise it as the hidden textbox field is hidden. I dont understand how or why a member can open the form but not a non member. surly the member must have to input something to confirm membership or I have missunderstood you completely.

    Is the (1) you refer to , being a password  or is there a text field set up for each member.

    could you give me some idea of what the parameters might  be and a more in depth how to.

     

     

  • Profile Image
    JotForm Support

    Answered by jonathan on August 31, 2014 at 05:24 PM

    Hi,

    I suggest you clone also the sample form http://www.jotformpro.com/form/42424830755960 that my colleague have used.

    Follow this user guide https://www.jotform.com/help/42-How-to-Clone-an-Existing-Form-from-a-URL

    This way, you will be able to better understand and see on the actual form what where the Conditional Statement setup on the form.

    --

    The conditional statement on the form  

     

    is the one doing the trick of Showing/Hiding the information when using the form with parameters or without parameters.

    The URL with parameters is like this http://www.jotformpro.com/form/42424830755960?memberOnly=1  .

    Notice the extension in the URL address of the form., the parameter  "?memberOnly=1"

     

    Hope this help. Inform us if you need further assistance.

    Thanks!

  • Profile Image

    Answered by andypenn on September 02, 2014 at 10:05 AM

    I undersand a little more but still dont understand how this would be exclusive ,

    lets say a membership has lapsed, for any number of reasons that person maystill be on my mailing list or the form address be available on my website. How would the form be exclusive to members to fill out and not available should it be picked up from the website by a non member. surly there must be some identifiying information to open the form. maybe its me being thick but just cant my head around this bit.

    or do I have to send out separate mails with the address extention being their membership number or would this work at all.

    On writing this it got me thinking if I was to send out a mail with an extention as suggested with the members number , would the form only open when the member inserts thier mem number into a field if so what type of field.

  • Profile Image
    JotForm Support

    Answered by david on September 02, 2014 at 10:37 AM

    Hi,

    In the example my colleagues referenced, you would need to send the same link to each user.  The form would only work with the link provided containing  "?memberOnly=1" will show the whole form.  So when you send out the email, only your link will work.  Links to the form without the changes to the URL will hide the whole form.  

    The other thing you can do is create a field that hides the rest of the form until the proper data is entered to a field.  This somewhat password protects your form and you could change the password once in a while to make sure only current members have the information.  Here is an example form to show what I mean:

    http://form.jotformpro.com/form/42444519524960?

     

    If this method works for you, let us know and we will be happy to help you set it up.