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    How To Monitor Total Number of Attendees and add it to a Report or Create a Notification on it?

    Asked by leadbelly on January 23, 2015 at 07:29 PM

    Is there any way to include in notifier email a tally the column in excel and provide report that takes the sum of the number attending field that i have set up on my jotform?


    I have a field on my jotform for number attending. People can rsvp for more than 1 person. I have to keep track and make sure if the sum of that field does not exceed 200.


    Once it exceeds 200, i need to set it up so that a wait list email goes out in autoresponder.

    Any suggestions?

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    JotForm Support

    Answered by Charlie on January 23, 2015 at 10:28 PM


    I believe you can use the following widgets to automatically monitor or set a maximum number of attendees to your event. Here are the widgets:




    I would personally recommend the Inventory widget. Here's a demo form that I made: http://form.jotformpro.com/form/50228956992973 

    After that, you ca integrate Google Spreadsheet to your form so that your submissions will also be directly added to a spreadsheet real-time. Here's the Google Spreadsheet app page: http://apps.jotform.com/app/google_spreadsheets_integration.  

    For the notifier, it seems that it is not possible right now. We can't seem to get the available number of seats to pass it on a condition for the notifier. But I'll try to look at it.

    I hope this helps. Let us know if this works or if you need more assistance on this.

    Thank you.