Display Pre-populated Fields of Form and Limit Editing on Them

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    Answered on January 28, 2015 at 01:14 AM

    By "others" I mean collaborators with permission.

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    Answered on January 28, 2015 at 08:58 AM

    There is no need for a widget for this. Simply give people the edit URL of a form submission and anyone who has that URL can edit the latest version of the form. 



    Example: Anybody who has this URL can edit this data on this form submission:




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    Answered on January 29, 2015 at 12:42 AM

    Sorry, I'm struggling with this a little.

    Form: http://form.jotform.co/form/50280868477870

    I'm wanting the world to be able to view this form, but only 3 select admin to update the data and for the data to be retained on the form.



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    Answered on January 29, 2015 at 09:13 AM


    It seems that what you are looking for you to display the submissions of the value to the public. The form is actually to capture data, it's hard to limit it, we can do that but the link that will be used will not be appealing.

    You could try the following suggestions:



    You can also use this widget instead: http://widgets.jotform.com/widget/data_grid


    But if you would still like the form to display the values then let the admin only to edit it, we can make a workaround on it. I'll create the guide then I'll get back to you on this. But please do check the suggestions above.

    Kind regards.



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    Answered on January 29, 2015 at 10:12 PM

    Thank you Charlie,


    I look forward to seeing your guide, but in the mean time I'll try to make something from the above suggestions.



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    Answered on January 30, 2015 at 01:58 AM

    I would just like to add to what my colleague Charlie had mentioned by giving you the link to our submission view app. It allows you to show the data you capture in different ways and is a very good and useful tool next to the reports my colleague has already mentioned.

    As mentioned above as well, the jotforms are designed to capture data, not to present it as well, but we do have the option to edit them, just as mentioned by JotForm Founder, Aytekin above, using the edit links.

    If I understood correctly, you would be showing one submission - certain set of details to your visitors, which means that your admins would only need 1 link to edit those.

    An alternative would be to have all the fields locked from editing and have the data shown as it is entered, with default data selected and updated live, within our Form Builder.

    Recommended guides:

    How to Let Users Update Their Form Submissions at a Later Date

    How to Share Form's Submissions Page

    How to create a Calendar Report?

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    Answered on January 30, 2015 at 02:49 AM

    Thanks Ben,

    I already have a form for taking registrations: http://www.jotform.co/form/50248552102849 but would also like to have another form to display taken and available time slots. As you said, it would be for displaying data rather than collecting it. All entrants will be able to view it but only admin able to edit it.

    What would be perfect for me would be to use my other form http://www.jotform.co/form/50268483152859 but be able to select Labels for input type as in the first column, instead of Text boxes. (See pic below)

    Is this possible?


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    Answered on January 30, 2015 at 09:19 AM


    Here's the tutorial that I have.

    1. Add an {edit_link} in your email notification.

    2. Make a sample submission. That would be the one submission that we will be using.

    3. I then get a notification, at the bottom you'll get the Edit Link for it.

    4. After that, add a pass code field in your form, this will be the accessibility field that will limit or let your admin to edit the submission. For testing purposes we will set this to display, but in actual it will be "HIDDEN".

    5. Add a condition that if the pass code is correct it will display the "Submit" button, if the submit button is not displayed, no one can submit the form.

    6. Here's the rule and action in the condition, my pass code would be "1234" and it will display the submit button when it is correct.

    7. Here is the edit link of the submission in our email, this will be the form with inputs that we want to display to the world. But the link is not appealing, so in my case I embed it in a webpage using iFrame.


    But in the iFrame make sure that you change the "src" field to the Edit Link submission that we have.

    Here is the webpage where I embed my form: https://shots.jotform.com/charlie/edit_link_submission_view_only.html 


    8. Now to let your admin to have access, here's the custom edit link that they will use.


    I said that this is custom because this is the same edit link that we have BUT we added &passcode=1234, because the pass code is hidden by default we will pass the value on it using the link instead.


    I hope this helps. Do let us know if you need more information on this.

    Thank you.