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    Billing Inquiry - Need to Get a Vendor Registration for the State of Nevada

    Asked by NVParoleBd on April 28, 2015 at 03:00 PM

    This references a private post, http://www.jotform.com/answers/560091-Billing-Making-a-custom-purchase-using-Purchase-Order#4

    We are going to need a Vendor form filled out. As you can see from the red text at the top of the page, the form that you sent me will work. Our form may be downloaded from this link: http://parole.nv.gov/uploadedFiles/parolenvgov/content/Information/Forms_Pages/KTLVEN-01_Registration_Substitute_IRS_Form-W-9.pdf

    Can you please provide the contact name of someone in your billing department?

    Alan Jordan

     

     

    name billing vendor registration
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    Answered by Ben on April 28, 2015 at 04:50 PM

    Hi Alan,

    I took a look at the form and I will forward this to the appropriate person from the billing department that will get back to you in regards to this.

    Since I can not tell you exactly how long it might take, please do allow us some time to contacted back in regards to this.

    Thank you.

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    Answered by NVParoleBd on April 28, 2015 at 05:51 PM

    We need to get this going quickly.  Could you somehow put me in contact with the people ASAP?  I have already sent an e-mail to support@jotform.com, with no response.

    Also, the person who will expedite this within our organization is:

    Jennifer Ramos

    Nevada Board of Parole Commissioners

    Phone:  775-687-5049 ext. 257

    Fax:  775-687-6736

    jennifer.ramos@parole.nv.gov

    Hours:  M-Th, 7:00-5:30

     

    My contact info: Once again,

    Alan H. Jordan
    Management Analyst III
    Nevada Board of Parole Commissioners
    (775) 684-2687 
    alan.jordan@parole.nv.gov

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    JotForm Support Manager

    Answered by Jeanette on April 28, 2015 at 06:12 PM

    Let me download the PDF file and I'll send this to email address as you have instructed.

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    Answered by NVParoleBd on April 28, 2015 at 06:20 PM

    Jeannette,  there is an address in the form, as follows:

    Mail or fax to:

     STATE CONTROLLER’S OFFICE
    555 E WASHINGTON AVE STE 4300
    LAS VEGAS NV 89101-1071
    PHONE: 702/486-3810 & 702/486-3856
    FAX: 702/486-3813

     
    I suggest that you complete this, sign it, FAX it to the above number, scan it, and then send the scanned copy to Jennifer and cc me.

    Once this is processed, JotForm will be able to accept orders from other State of Nevada agencies and Boards, and you may have quite a bit of business out of it.

    Alan

     

     

     

     

     

     

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    JotForm Support Manager

    Answered by Jeanette on April 28, 2015 at 06:31 PM

    Hello Alan

    We usually provide the information via email and we never have signed anything like that before. What we do is to provide the link to fill and send a PO and that's it. Everything is handled by our payment processor (Plimus)

     

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    Answered by Jennifer  on April 28, 2015 at 06:46 PM

    Regarding Alan's request:

     

    The form he provided the link to is a requirement for us, as a State of Nevada agency, to do business with anyone. This form registers your business as a vendor and allows us to pay you. State law mandates that we pay only via EFT (electronic funds transfer). If you cannot have your accounting liaison fill out this form, then we will unfortunately be unable to do business. Most, if not all, government agencies will require a form similar to this and a W-9 will not suffice.

    Thank you!

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    Answered by Jennifer  on April 28, 2015 at 08:31 PM

     

    I got the ok from for an employee of ours to sign up using his personal card. This is not our normal route of business, but we are willing to do this as a last resort if the vendor registration form cannot be completed.

     

     

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    JotForm Support Manager

    Answered by Jeanette on April 28, 2015 at 11:16 PM

    Yes, unfortunately, we can just provide the information, but without signing the form up. This is because everything is handled by our 3rd party payment processor.

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    Answered by NVParoleBd on April 29, 2015 at 10:27 AM

    I will sign up using a personal card, but I'm wondering if you can help me with this one issue.  I would like to have the time to do final testing of the forms before we roll them out, and I would like to have the date of our contract expire on June 30, 2017.

     Is there a way that I can sign up on the 30th for two months and then convert to a 2-year contract?

    Or is there a way that I can sign up for a 2-year contract, and then add two months to make it end on June 30th?

    Alan 

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    Answered by Ben on April 29, 2015 at 11:45 AM

    Hi Alan,

    The best way to do that would be to make a monthly subscription that you can use until 29th-30th of June and then create a bi-yearly / two year subscription instead.

    We can of course help at that time to make sure that your monthly subscription had been cancelled and that your bi-yearly one is active, but we should be able to make the switch for you as well if you are paying over the credit card (by selecting Credit card on the pricing page).

    Just make sure to be logged into the account that you are making the payment for so that it is properly associated with the account and let us know if there are any questions that you might have.

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    Answered by NVParoleBd on April 29, 2015 at 12:03 PM

    That sounds good to me as long as you don't think the $139 price will not go up prior to June 30, 2015.

    If so, I'd prefer to do a two-year commitment now, switch to two monthly payments and then switch to a two-year commitment.

    Jennifer, unless I hear otherwise, I plan to put May and June on my card as a monthly charge of $9.95 each, and then to put a 2-year charge, currently $139.

    Alan