What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.

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    How to let others view submission data

    Asked by sarasjcc on April 29, 2015 at 07:27 PM

    We're testing out JotForm as a possible replacement for Adobe Forms. In Adobe, I could share each form with multiple people and when each of person would log in they'd see all the forms they had access to. Can I do that in JotForm? Or is the only option to make each form public and set a separate password for each?

    We have a core group of people in different departments that all need access to a lot of different forms. It seems like it would be annoying for them to have to use a separate password each time they wanted to access one, especially since they may have up to 10 active at once. Please let me know if there's a better way. Thanks!


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    JotForm Support

    Answered by Aury on April 29, 2015 at 08:01 PM

    @sarasjcc, in order for you to be able to let others to view submission data, you may want to check out our Reports where you are able generate an online report via a link to share with your clients so that they could view the submission information for your forms.

    Another option is available for a Sub - user since allow you to set forms to view only. Your clients would only be allowed to view  submissions if specified. Please read this link: http://www.jotform.com/help/232-How-to-Share-Forms-with-a-Sub-Account-User for more details on the subject. Please note that in this option you are also able to set a password.

    A third option available would be to use our google spreadsheets integration and then you could just share a link to your google spreadsheet.

    I hope this information helps.