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  • Profile Image

    How to Add external link in submission data to view image that is base on a field in the form

    Asked by ipbr21054 on May 07, 2015 at 04:13 PM

    When i receive my form via email there is a field which is hyper linked.

    Clicking on this link takes me to a photo.

    Is there anyway within jotform that i can check each link.

    Otherwise i need to send myself200 contact forms to check them ha ha

     

    Please advise.

     

    Thanks.

    check view submission submission
  • Profile Image
    JotForm Support

    Answered by jonathan on May 07, 2015 at 05:45 PM

    Hello,

    You can also view them in the View Submissions page.

    Follow this user guide on -How-to-view-Submissions

     

    Hope this help. Let us know if you need further assistance.

    Thanks.

     

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    Answered by ipbr21054 on May 07, 2015 at 05:52 PM

    I dont think that is my answer.

    If you look at my form there is a field called reference number,the customer makes a selection and the field is then complete.

    I then receive the form,click on the selection which is hyperlinked and taken to an image.

     

    I need to check all these reference number links.

  • Profile Image
    JotForm Support

    Answered by jonathan on May 07, 2015 at 06:22 PM

    Ok I understand what you mean now.

    In  your jotform http://www.jotformeu.com/form/40122641705342 notification email, you have added a link to the Part Number field the completes a URL to a page.

     

    Unfortunately, there is no way to view ALL submissions all at once using on the the submission email. The submission email of the form is being sent only every time the form is submitted.

    The only way to view all submissions of the form  is in the View Submission page.

    We can make a workaround to easily add another field that will create the URL link with the Part Number included and make it available also when in the View Submission page.

    Here is how to do it.

     

    You can clone my demo form http://form.jotformpro.com/form/51267109375962?

    user guide: -How-to-Clone-an-Existing-Form-from-a-URL

     

    The workaround works when I test my demo form.

    In the View Submission page, I can now view within the submission data the same URL link that you setup on the email.

     

    Let us know if you are not able to make it work.

    Thanks.

     

     

     

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    Answered by ipbr21054 on May 07, 2015 at 06:31 PM

    This is the correct form 50907214204344

    I am looking at your info above but where is the wizard found ?

    Or please allow me to clone the correct form once the hidden field etc has been applied to it.

     

    Thanks

  • Profile Image
    JotForm Support

    Answered by jonathan on May 07, 2015 at 06:46 PM

    I have applied the workaround on your jotform http://www.jotformeu.com/form/50907214204344

     

     

    After I made a test submission, I was able to see the result URL Link in the form View Submission page.

     

     

    Let us know if this work for you or not...

    Thanks.

  • Profile Image
    JotForm Support

    Answered by jonathan on May 07, 2015 at 06:48 PM

    I forgot to mention that the wizard you were looking for is the Condition Wizard.

    I use the Conditions option on top.. and I used the option Update a form field value

    user guide: -Smart-Forms-Using-Conditional-Logic

     

     

    Thanks.

     

     

  • Profile Image

    Answered by ipbr21054 on May 07, 2015 at 06:50 PM

    Hi

    I received your test contact form in my email but there is no url link shown for me to click on.

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    Answered by ipbr21054 on May 07, 2015 at 06:53 PM

    Looking on the submissions section on your site i do see the url link.

    What you have kindly done is what i have already set up.

     

    My original question was is there a way to check that each link is correct & working.

  • Profile Image
    JotForm Support

    Answered by jonathan on May 07, 2015 at 06:54 PM

    It is because the Notification E-mail in the form was not updated.

    If you open your form Notification Email, you will see that the URL Link field is not included.

    I suggest you create a new Notification E-mail also to make sure everything is included from the form.

    Use the Add New Email button in the Email Alerts

     

    Let me know if you need further assistance.

    Thanks.

  • Profile Image

    Answered by ipbr21054 on May 07, 2015 at 06:55 PM

    Hi

    But as mentioned i have this set up already

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    JotForm Support

    Answered by jonathan on May 07, 2015 at 07:06 PM

    My original question was is there a way to check that each link is correct & working.

    Are you saying that when you click on the link in the View Submission page, it is not working?

    I just checked it and the URL Link is working.

     

    you might be wondering why the previous submissions doesn't have the same URL Link.. it is because of this

     

    this is similar to the old Notification E-mail in your form.. the URL Link is not included in the message body, which is the reason you cannot see it in the submission email

     

    As already suggested, you should create a new Notification Email also

     

    and this will fix the issue.

     

    Thanks.

  • Profile Image

    Answered by ipbr21054 on May 07, 2015 at 07:08 PM

    I am saying that what you are doing i already have before i submitted the post.

    Basically without sending say 200 forms via email with every reference number on so i can check they all work was there a way to avoid the 200 emails ?

  • Profile Image
    JotForm Support

    Answered by jonathan on May 07, 2015 at 07:38 PM

    I am sorry, but it had become very confusing already.

    Please try to describe your process in a numbered steps and I will try to follow the steps to understand what it is you were trying to achieve.

    Basically without sending say 200 forms via email with every reference number on so i can check they all work was there a way to avoid the 200 emails ?

    Clarify why you will need to send 200 emails.

     

    Thanks.

  • Profile Image

    Answered by ipbr21054 on May 08, 2015 at 06:00 AM

    Hi,

    We will try again.

    I have say 200 items for sale on my web page.

    Customer selects an item & then i receive the contact form.

    On the contact form is a url link.

    When i click on this link i am taken to the item they wish to purchase.

    ...................

    Because i have updated my site i have added new items for sale.

    My question is,

    I need to find out if all the links are now correct & match the item for sale.

    I cant wait for 200 customers to send me forms where i then click on the url link only then to find that link is broken or the link does not match the item correctly.

     

    Thus how can i check all links.

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    Answered by Carina on May 08, 2015 at 10:39 AM

    I don't think there is an automatic way to check the links. If all the items are saved in the same place, i.e. www.mysite.com/items, then there should not be a problem. But if you have your items in different locations (i.e. www.mysite.com/itemswww.mysite.com/sale ) then the workaround suggested by Jonathan will not work. 

    I would recommend that all the items to be in the same location. Then in order to test I would replace the {partnumber} with several real part numbers to see if everything it's working fine.

    If all the items are in the same location I believe it's not necessary to test all the 200 links.

    Let us know if we can assist you further.